[1. Open Meeting.]
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TODAY IS THURSDAY, JANUARY 2ND, 2025, AND THE TIME IS 6:00 PM AND THIS IS THE BRIEFING WORKSHOP OF THE LEANDER CITY COUNCIL, CITY SECRETARY BERG.
[2. Roll Call.]
WILL YOU PLEASE CALL ROLL COUNCIL MEMBER PAT GAN PARKER.CITY COUNCIL IS ELIGIBLE TO DO BUSINESS.
[3. Receive a presentation regarding Micro-Trenching and potential updates to the city's process regarding permitting and specifications to allow this technique.]
THREE, RECEIVE A PRESENTATION REGARDING MICRO TRENCHING AND POTENTIAL UPDATES TO THE CITY'S PROCESS REGARDING PERMITTING AND SPECIFICATIONS TO ALLOW THIS TECHNIQUE.EXECUTIVE DIRECTOR OF PUBLIC WORKS, ELLISON.
UM, AS YOU MENTIONED, THIS IS KIND OF AN INTRODUCTION TO MICRO TRENCHING, WHICH IS ANOTHER METHOD, UM, FOR FIBER INSTALLATION OTHER THAN, UM, A COUPLE OTHER METHODS THAT ARE CURRENTLY USED IN AN APPROVED BY THE CITY.
SO, UM, YOU MAY OR MAY NOT KNOW, BUT A MICRO TRENCH IS A TINY, UM, PROBABLY INCH TO TWO INCHES THAT THEY CUT ALONG THE CURB, UH, RIBBON, KIND OF THAT WHERE THE JOINT, UM, OF THE ASPHALT MEETS THE, THE CURB.
SO IT'S USUALLY, UM, KIND OF AROUND THAT 18 INCH, UM, DEPTH MARK, DEPENDING ON THE STREET.
AND UM, AND THEN THEY COME IN AND THEY PLACE THE FIBER IN THERE AND THEN THEY, UM, SEAL IT WITH EITHER LIKE A FLOWABLE FILL, UM, CRACK SEAL, THAT KIND OF THING.
SO I THINK THESE VIDEOS ARE GONNA PLAY.
HOPEFULLY THEY'RE NOT TOO LOUD, SO I'M SO SORRY.
YOU'VE CERTAINLY GOTTEN OUR ATTENTION.
UM, SO THIS IS THE DETAIL FROM THE CITY OF BROWN ROCK.
SO YOU CAN SEE KIND OF THAT CURB BASE THERE.
THEY TRENCH DOWN ABOUT 10 TO 18 INCHES.
UM, PLACE THE CONDUIT AT THE BOTTOM AND THEN BACKFILL IT WITH, UM, THAT KIND OF FLOWABLE FILL MATERIAL.
UH, AS I MENTIONED, THIS IS ONE OF, UM, SEVERAL METHODS THAT THE, UM, FIBER COMPANIES USE.
SO THEY MOST COMMON KINDA THIS DIRECTIONAL BORE YOU SEE THE, UM, THE MACHINES CAN ON THE SIDE OF THE ROADWAY WHERE THEY GO UNDER, UNDER THE ROAD, THE LARGE SPOOLS OF FIBER ON THE SIDE AND THEN, UM, IF THERE'S EXISTING OVERHEAD POLES THEY CAN ATTACH, UM, AND GO AERIAL PLACEMENT.
AND THEN I JUST LISTED KINDA THE CURRENT PROVIDERS THAT ARE, ARE IN THE CITY OF LEANER NOW.
SO WHEN STAFF WAS RESEARCHING UH, MICRO TRENCHING, WE UM, WENT TO A NUMBER OF DIFFERENT CITIES KIND OF AROUND US TO SEE, YOU KNOW, WHAT THEIR CONCERNS WERE, UM, WHAT THEIR STANDARDS LOOK LIKE AND, AND KIND OF ITEMS THAT WE WOULD WANNA EVALUATE AND INCLUDE IN OUR STANDARD.
SO, UM, ONE OF THEM IS HOW MANY TRENCHES ARE WE GOING TO ALLOW PER ROAD? UM, HOW DO WE HANDLE MULTIPLE REQUESTS? IS IT FIRST COME, FIRST SERVE, THAT KIND OF THING.
UM, ARE WE GONNA LET THEM TRENCH, ARTERIALS, UM, OR JUST LOCAL STREETS? AND THEN, UM, ARE THEY GONNA GO PERPENDICULAR KIND OF ACROSS THE TRAVEL PATH? UM, POTHOLING IN THE RIGHT OF WAY, I HAVE A PICTURE FOR THAT LATER.
SO, UM, THEY WOULD CORE ALSO IN THE STREET TO FIND THE WATER, UM, SERVICE KIND OF WHERE THE, THE HOMEOWNER'S WATER LINE CONNECTS TO THE MAIN WATER LINE.
UM, AND THEN INSPECTIONS, FEES, AND THEN KIND OF ANY POTENTIAL CHALLENGES.
SO, UM, WE LOOKED AT ROUND ROCK, GEORGETOWN AND CITY OF AUSTIN ARE ALL, UM, ALLOWING MICRO TRENCHING, UM, ROUND ROCK AND CITY OF AUSTIN ONLY ALLOW ONE PER SIDE OF THE ROADWAY.
UM, GEORGETOWN DOES ALLOW UP TO THREE PER SIDE, YOU MEAN? SORRY, YOU MEAN ONE COMPANY PER SIDE? ONE TRENCH PER SIDE.
SO THE WAY, SO EACH TRENCH IS DONE BY A DIFFERENT COMPANY THOUGH.
SO ONLY ONE PROVIDER COULD MICRO
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TRENCH NOW THEY COULD STILL GO IN THE PUE IN THE OUTSIDE OF THE RIGHT OF WAY, KIND OF HOW THEY DO NOW.UM, BUT WE WOULD ONLY ALLOW, OR THEY ONLY ALLOW ONE PER ROADWAY.
NOW GEORGETOWN, I'M SORRY GINA 'CAUSE I'M NOT CLEAR.
SO BOTH ONE PROVIDER WOULD USE BOTH SIDES OF THE ROADWAY, CORRECT? CORRECT.
SO THEY WOULD SERVICE, YOU KNOW, THEY, THE WAY I UNDERSTAND, UM, THE, THE PERMITTING PROCESS HAPPENS IS, YOU KNOW, ONE PROVIDER WOULD COME IN AND SAY, I WANT TO MICRO TRENCH IN COUNTY GLEN NEIGHBORHOOD OR, OR WHATEVER IT IS.
AND THEN THEY WOULD GET A PERMIT FOR THAT ENTIRE SUBDIVISION AND THEN THEY WOULD TRENCH AND DO, NOW THEY WOULDN'T DO COUNTY GLEN 'CAUSE IT DOESN'T HAVE CURBS, BUT THAT'S JUST AN EXAMPLE.
THEY WOULD BRING, UM, KIND OF A PERMIT SET SHOWING HOW THEY WOULD APPROACH THE, THE WHOLE SUBDIVISION IS THE WAY I UNDERSTAND IT'S DONE IN ROUND ROCK RIGHT NOW.
UM, GEORGETOWN DOES THREE, UM, PER SIDE OF THE ROADWAY, BUT YOU'LL SEE KIND OF DOWN AT THE BOTTOM HERE.
UM, THEY'RE EACH OFFSET BY, I THINK IT'S A FOOT AND A HALF AND THEY MAKE THE PROVIDER, UM, THEN MILL AND OVERLAY, UM, THAT PORTION.
SO IT GETS TO BE PRETTY PRICEY.
INSTEAD OF JUST THE SEALANT, THEY ACTUALLY HAVE TO MILL AND PLACE NEW ASPHALT OVER IT IN ORDER TO, 'CAUSE YOU'RE GETTING FURTHER AND FURTHER AWAY FROM THE CURB.
UM, AND TO PROTECT THE ROADWAY, I'M SORRY, IS THAT FOR EACH OF THE, FOR EACH ONE? SO, OKAY.
THE FIRST ONE WOULD GO ON THE CURB LINE.
THE NEXT WOULD BE A FOOT AND A HALF.
AND THEN THE NEXT WOULD BE ANOTHER FOOT AND A HALF AWAY.
UM, GENERALLY THEY'RE PRETTY CLOSE IN SIZE, UM, INCH AND A HALF TO UP TO THREE INCHES IS WHAT ROUND ROCK ALLOWS.
CITY OF GEORGETOWN SAYS TWO AND A HALF MAXIMUM.
SO KINDA IN THAT RANGE THEY'RE PRETTY CONSISTENT.
UM, THEY DO BOTH ALLOW, UM, LOCAL AND ARTERIAL TRENCHING.
UM, AND THEN THE DEPTHS VARY BASED ON THE TYPE OF ROADWAY.
UM, CAN I ASK A QUESTION? SURE.
UM, IS THERE A TIMEFRAME? SO IF THEY'RE ALLOWING UP TO THREE COMPANIES TO TRENCH MM-HMM
AND THEY'RE HAVING TO COVER IT BACK WITH CONCRETE AT THE TOP, YOU CAN'T DO ONE AND THEN COME BACK A YEAR LATE.
I MEAN YOU COULD, BUT THAT SEEMS YOU COUNTERPRODUCTIVE FROM WHAT I UNDERSTAND FROM, UM, THE PROVIDERS IS THAT BASICALLY PRICES THEM OUT.
IT GETS TOO EXPENSIVE TO GOTCHA.
SO I DON'T KNOW IF THEY HAVE ANY INSTANCES AND I CAN FIND THAT OUT WHERE THEY DID HAVE MULTIPLE GO IN THERE, BUT THAT'S WHAT WE UNDERSTAND IS IT GETS TOO EXPENSIVE.
THAT WAS GOING TO BE SIMILAR TO MY QUESTION, WHICH IS ARE THEY GETTING THOSE SECOND OR THIRD THAT ARE GOING IN AND ACTUALLY DOING THE ROAD RIGHT? OR ARE THEY EFFECTIVELY JUST GETTING ONE? I I THINK EFFECTIVELY THEY'RE PROBABLY GETTING ONE, BUT I CAN DEFINITELY FOLLOW UP ON THAT AND SEE IF I'D BE ANSWERS, BE INTERESTED IF THE PROVIDERS ARE INTERESTED IN, IN DOING THAT.
SO GENERALLY, HOW OFTEN DO WE MILL THE ROADS? UM, TECHNICALLY IT DEPENDS.
SO YOUR ARTERIALS, UM, YOU'RE GONNA END UP GOING IN AND REHABILITATING THEM MORE.
NOW THIS WOULD BE DEEPER THAN A MILL AND OVERLAY.
SO, YOU KNOW, MILL AND OVERLAY IS USUALLY TWO TO THREE INCHES.
THEY WOULD BE IN THE BASE MATERIAL.
UM, NOW RECONSTRUCTION OF A ROAD ALSO DEPENDS.
UM, SO I WAS JUST THINKING, YOU KNOW, IF WE'RE GONNA GO MILL ROAD, THEY MIGHT ACTUALLY SHOW UP ABSOLUTELY AND DROP THEIR STUFF IN AND THEN LET YOU PUT YOUR STUFF ON TOP.
ONE WAY TO COORDIN THAT, THAT WOULD BE THE GOAL IS THAT WE WOULD WORK WITH PROVIDERS AND SAY, HEY, WE'RE GONNA GO REHAB THESE AND YOU KNOW, GET THE MICRO TRENCHING IN AT THAT POINT.
UM, THAT WAY WE CAN PAVE OVER IT AND IT MAKES A NICE SURFACE.
UM, SO ROUND ROCK DOES, UM, THE FLOW WILL FILL, UM, THIS IS A LITTLE BIT OUTTA DATE.
THEY UM, THEY ALSO NOW REQUIRE THEM TO CRACK SEAL, WHICH WAS UM, KIND OF OUR THOUGHT AS WELL.
SO IT'S NOT JUST A FOIBLE FILL, BUT IT'S A CRACK SEAL AS WELL TO KIND OF DOUBLE REINFORCE THAT JOINT.
UM, WHICH IS WHAT, UM, WHICH IS WHAT GEORGETOWN DOES.
I'M NOT SURE WHAT, UM, CITY OF AUSTIN, IT JUST SAYS MATERIALS APPROVED BY THE CITY ENGINEER, SO I'M NOT QUITE SURE WHAT THAT IS.
UM, ROUND ROCK WAS THE ONLY ONE I FOUND THAT HAD A WARRANTY IN THEIR WORK, IN THEIR, IN THEIR ORDINANCE.
UM, SO THAT WOULD BE SOMETHING HONESTLY WE WOULD LOOK AT DOING AS WELL IS TO MAKE SURE THAT THEY DO A QUALITY PRODUCT AND THAT IT LASTS.
AND THEN THERE'S SOME IN INSTANCES, UM, LIKE I MENTIONED, WE WOULDN'T, AND THEY DON'T, MOST CITIES DON'T ALLOW, UM, ANY STREET THAT DOES NOT HAVE A CURB.
SO YOU'RE NOT GONNA TRENCH IN THE ROAD WHEN YOU HAVE NO CURB TO SUPPORT.
SO YOU WOULD JUST END UP WITH THAT PIECE OF ASPHALT WOULD SLOUGH OFF.
SO, UM, THEY WOULD GO IN THAT SOFTSCAPE AREA, UM, OUTSIDE IF THE ROAD HAS NO CURB.
SO, UM, AND THEN ANY STREET, UM, GEORGETOWN DOES NOT WITHIN 12 MONTHS OF PAVING AND UM, THEY ALSO DON'T DO ANY TRENCHING.
I DON'T THINK ANY OF 'EM DO IN THE CONCRETE STREETS OR IN THE GUTTERS.
'CAUSE YOU DON'T WANT IT TRENCHED IN THE GUTTER WHERE WATER FLOWS.
I HAVE ANOTHER QUICK QUESTION.
FOR THE PROVIDERS THAT WOULD GO IN WHEN WE ARE REHABBING A ROAD MM-HMM
UM, I WOULD ASSUME THAT THAT WOULD BE A LOT LESS DISRUPTIVE.
SO WOULD THAT BE SOMETHING WHERE IF WE, IF WE DON'T WANNA HAVE MULTIPLE CUTS, WOULD WOULD WE BE ABLE TO HAVE MULTIPLE PROVIDERS COME IN AT THE SAME TIME WHEN
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WE'RE LAYING THE ROAD? OR WOULD THAT STILL BE FAIRLY DISRUPTIVE AND CHAOTIC? IT WOULD BE DISRUPTIVE I THINK, TO THE MILL IF IT'S A MILL AND OVERLAY BECAUSE THEY TYPICALLY MILL IT AND THEN THEY PAVE IT ALMOST THE NEXT DAY.SO IT WOULD, YOU WOULD BE LEFT WITH THAT KIND OF UNFINISHED SURFACE FOR A PERIOD WHILE THEY WOULD COME IN.
SO IT WOULD BE, IT WOULD BE REALLY HARD TO COORDINATE.
NOW IF IT'S A RECONSTRUCTION, THAT COULD BE SOMETHING.
AND HONESTLY IF IT'S A RECONSTRUCTION WE MAY LOOK AT ADDING LIKE A CONDUIT BANK OR SOMETHING IN THERE THAT THEY CAN JUST USE.
UM, HOW OFTEN ARE WE DOING THAT? NOT VERY OFTEN.
WE DON'T RECONSTRUCT ROADS A LOT.
IT'S REALLY IF THEY'RE FAILING QUITE A BIT.
I CAN ONLY COUNT A COUPLE THAT I'VE DONE SINCE I'VE BEEN HERE IN SEVEN YEARS, SO.
WE DON'T USUALLY RECONSTRUCT ROADS.
SO REAL QUICK ON THIS PICTURE, UM, SO THIS IS WHAT I WAS TALKING ABOUT.
THEY CORE ADJACENT, SO YOU KNOW YOUR METER'S BACK KIND OF BEHIND THE CURB.
AND SO YOU FIND THAT SERVICE LINE AND CORE, THEY WOULD CORE IT.
NOW INITIALLY, ROUND ROCK STARTED, UM, NOT, THEY DIDN'T ALLOW THEM TO CORN THE ROAD BECAUSE IT'S MORE HOLES IN YOUR ROADWAY, BUT WHAT THEY FOUND WAS THEY WERE HITTING A LOT OF SERVICE LINES, SO THEY KIND OF PIVOTED ON THAT AND THEY ARE ALLOWING THEM TO CORE IN THE ROADWAY.
SO IT'S KIND OF A LESSONS LEARNED THERE.
UM, BECAUSE IT OBVIOUSLY PUTS THE HOMEOWNER OUT OF WATER, UM, WHEN THAT THAT LINE IS DAMAGED.
SO THESE ARE SOME OF THE CHALLENGES THAT WE'VE HEARD AND WE'VE THOUGHT OF, UM, VOLUME OF PERMITS.
I MEAN, IT'S ANOTHER KIND OF EASIER METHOD FOR THEM.
SO WE WOULD EXPECT TO SEE QUITE A BIT OF UPTAKE.
UM, UH, LINE LOCATING, WE WOULD HAVE TO LOCATE, YOU KNOW, OUR UTILITIES, OUR EIGHT ONE ONES, UM, WOULD HAVE TO COME OUT AND, AND ALSO INSPECTIONS WOULD BE A BIG ONE.
WE WANNA MAKE SURE THAT THE, THE PRODUCT AND, AND WORK IS DONE CORRECTLY.
UM, A CHALLENGE OF COURSE IS YOU'RE, YOU'RE CUTTING YOUR ROAD AND SO THAT'S ANOTHER AVENUE FOR WATER AND AND DAMAGE TO OCCUR.
DO YOU KNOW, I'M SORRY? ARE THOSE NOT FILLED IN AFTER NO, THEY ARE OKAY.
BUT IT'S, IT'S ANOTHER HOLE IN YOUR ROAD, RIGHT? SO IT'S ANOTHER POINT OF ENTRY FOR WATER AND, AND ISSUES CAN HAPPEN.
SO THEY ARE FILLED BACK IN, BUT IT'S NOT UNIFORM.
UM, AND THEN UTILITY REPAIRS, YOU KNOW, IF WE HAVE TO GO IN AND REPAIR A WATER LINE, OBVIOUSLY IF THERE'S CONDUIT AND UH, FIBER IN THE WAY IT, IT CAN IMPACT THAT OR IT COULD BE DAMAGED.
UM, AND THEN I MENTIONED THE, THE WATERLINE DAMAGE FOR HOMEOWNERS.
SO HOW MUCH OF THIS ARE THEY DOING UP EAST OR UP NORTH AND EVERYTHING WHERE IT'S COLD? SO, BECAUSE ONE OF THE THINGS IS, YOU KNOW, ONCE YOU, OH I DON'T KNOW, CRACK, CRACK THINGS, WATER GETS IN OH ABSOLUTELY.
IT FREEZES IT, CONTRACTS AND ALL THAT.
AND SO BASICALLY YOU'RE JUST CREATING A SPOT WHERE WATER CAN ENTER AND FREEZE AND IT DETERIORATES THE WHOLE ROAD QUICKLY.
I DON'T KNOW ABOUT UP NORTH, UM, YOU KNOW, OBVIOUSLY WE DON'T HAVE A LOT OF FREE SPA HERE, BUT, UM, YEAH, THAT'S A GOOD QUESTION.
I'M NOT SURE
UM, WE WOULD RECOMMEND ONE SIDE, UM, OF ONE PER SIDE OF THE ROADWAY.
UM, KIND OF THAT TWO AND A HALF INCH, UH, MAXIMUM WIDTH, UM, 10 TO 18 INCH DEPTH ON LOCALS AND 12 TO 18 ON ARTERIALS.
UM, WE WOULD WANNA SEE THE FLOWABLE FILL PLUS, UM, THE ASPHALT CRACK SEAL ON TOP OF IT.
AND THEN, UM, WE WOULD WANNA SEE THE WORK AND THEY TYPICALLY DO IS FILL IT IN ONE DAY AND IF THEY DON'T THEN THEY BARRICADE EVERYTHING OFF AND MAKE IT, YOU KNOW, SAFE.
UM, WE WOULD LOOK TO INCLUDE A WARRANTY IN OUR SPECIFICATION THAT TWO YEAR WARRANTY.
AND THEN, UM, VERY SIMILAR TO A LOT OF FOLKS, UM, IS WE WOULDN'T WANT THEM TO TRENCH A NEW ROAD, EITHER ONE THAT WE'VE JUST REHABILITATED OR A BRAND NEW SUBDIVISION.
SO, UM, EACH SUBDIVISION COMES WITH A TWO YEAR WARRANTY, SO WE DON'T WANT THEM CUTTING THAT ROAD BEFORE, UM, THAT WARRANTY EXPIRES AND THEN IT VOIDS THE WARRANTY.
UM, AND THEN, UH, WE PUT TOGETHER THIS MAP KIND OF, OF THOSE SUBDIVISIONS THAT HAVE BEEN RECENTLY, UM, CONSTRUCTED AND WOULDN'T BE, UM, ELIGIBLE AT THIS TIME FOR, UH, MICRO TRENCHING.
OF COURSE, A LOT OF THESE NEWER SUBDIVISIONS COME WITH FIBER, RIGHT? THE, THE, THE KIND OF, THE INSTALLATION IS UP FRONT.
SO, UM, I THINK THAT'S ALL I HAVE.
IF THERE ARE ANY MORE QUESTIONS, I I HAVE ONE.
I HAVE A, 'CAUSE I LIVE IN A NEIGHBORHOOD THAT THEY PUT THE FIBER IN WHENEVER THEY PUT IN THE ROADWAYS.
UM, AND WE'RE STUCK WITH ONE PROVIDER, YOU'RE STUCK WITH ONE AND THEY'RE NOT THE BEST.
SO I THINK ONCE THE ROADS ARE OUT OF WARRANTY, I MEAN THERE'S AN OPPORTUNITY FOR ANOTHER PROVIDER TO COME IN AND, AND THAT COULD BE, I DON'T KNOW IF THAT'S ENCOURAGED OR, UM, TO GIVE THAT COMPETITION AND TO GIVE THAT OPTION.
YEAH, I'M JUST THINKING I REALLY WOULD LIKE TO ENCOURAGE MORE COMPETITION.
'CAUSE I THINK THAT MEANS PEOPLE WOULD DO A BETTER PRODUCT OR BE MORE RESPONSIVE TO WHEN YOU HAVE PROBLEMS.
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UM, THE, I DO WANT TO COMMENT ON THAT.SOMETIMES ONLY WORKING IN A, IN A SUBDIVISION WHERE THEY'RE IS SUPPOSED TO BE TWO AND SOMETIMES ONLY ONE OF 'EM ACTUALLY DOES THE WORK.
IT'S, IT'S SOME, SOMETIMES THEM CHOOSING NOT TO OR BEING BEHIND AND NOT, SO WHAT PROBABLY HAPPEN ON SOMETHING LIKE THAT WAS THERE WAS SOMEBODY THAT WAS READY TO GO AND THERE WAS MAYBE OTHER PEOPLE THAT WOULD'VE, BUT THEY WEREN'T READY TO GO OR THEY SAID THEY WERE GOING TO AND THEY DIDN'T.
UM, AND I'VE BEEN IN SITUATIONS LIKE THAT TOO, WHERE 1 1, 1, UH, COMPANY, UM, COMES IN LATER AND TRIES TO, TRIES TO, UH, BASICALLY GO FIND THEIR CONDUITS AND CAN'T FIND THEIR CONDUITS.
'CAUSE IT'S, THIS IS LIKE A CRAZY OUT OF CONTROL, NOT REALLY ORGANIZED ALL THE TIME BUSINESS.
AND, UM, AND IT DOES RE HAVOC IN SOME OF THESE NEIGHBORHOODS.
SO I'M GLAD THAT WE WOULDN'T ALLOW 'EM IN THE NEW, IN THE NEW, UM, ROADS BECAUSE THEY HAVE EVERY OPPORTUNITY TO DO THAT DURING THE DEVELOPMENT PROCESS AND, AND CON AND PARTNERING WITH THE DEVELOPERS, UM, TO PUT ALL THOSE THINGS IN EARLY.
BUT SOME OF THEM, UM, DON'T NECESSARILY GO AHEAD AND DO THE WORK THERE TOO.
AND SO THAT'S WHY WE'VE BEEN STUCK WITH ONE, EVEN THOUGH WE'RE SUPPOSED TO HAVE TWO THE WHOLE TIME.
BUT IT'S NOT ALWAYS THAT THEY'RE, SOMETIMES IT'S NOT THEIR CAPABILITY IS THAT THEY'RE NOT ABLE TO, UM, WHEN LIKE, UH, DEPENDING ON HOW MANY OTHER PROJECTS THEY HAVE GOING ON.
SO WE HAVE, WE HAVE TWO, I WON'T, MEN I'M PURPOSELY NOT MENTION ANY NAMES.
UM, ONE'S MORE KNOWN AND ONE'S LESSER KNOWN.
THE LESSER KNOWN ONE WENT AND DID THE WORK AND THE OTHER GUYS DID NOT.
AND SO THAT'S HOW THE OTHER ONE GOT POPULAR IN OUR NEIGHBORHOOD BECAUSE THEY PROVIDED GOOD SERVICE AND THEN THE BIGGER ONE CAME THROUGH AND THEN STARTED TEARING UP STREETS AND EVERYTHING AFTERWARDS.
IT WAS AFTER THE TWO YEAR MARK, UM, TO TRY TO GET BACK IN THERE.
'CAUSE THEY REALIZE THEY'RE PROBABLY LOSING A LOT OF BUSINESS IN THAT REGION.
UM, BUT SOMETIMES IT'S THE, IT'S THE COMPANIES THAT AREN'T, IT'S NOT US.
THE ONLY, IT'S NOT, IT'S NOT THE CITY JUST SAYING ONLY ONE OF YOU CAN GO IN THERE MM-HMM
UM, FOR THE PRE-DEVELOPMENT STUFF.
BUT THERE ARE OTHER OPTIONS FOR THEM TO PUT IN FIBER.
THIS IS JUST THE MOST, THIS IS ONE COST EFFECTIVE, LEAST INTRUSIVE.
THIS WOULD BE LIKE A RETROFITTING.
AND I THINK THE APPEAL WOULD BE IN THE OLDER NEIGHBORHOODS, RIGHT? THAT IT'S NOT AS EASY TO PUT IN.
THIS IS A LOT EASIER TO PUT IN IN THOSE OLDER NEIGHBORHOODS.
AND I THINK THIS IS ONE OF THOSE QUESTIONS THAT WE GET A COUPLE TIMES A YEAR AS COUNCIL IS, WELL, WHY AREN'T WE HAVING MORE PROVIDERS IN ALL THE NEIGHBORHOODS? WHY DO WE HAVE NEIGHBORHOODS THAT ONLY HAVE ONE? AND IT'S NOT, IT'S NOT SOMETHING WE ARE ABLE TO CONTROL.
IT'S IT'S STATE LEVEL AND WE CAN'T REGULATE IT.
BUT THIS IS SOMETHING THAT WE COULD ACTUALLY ALLOW FOR, FOR SOME OF THESE PROVIDERS THAT HAVE THE ABILITY TO DO IT.
BECAUSE FOR YEARS IT'S BEEN LIKE, OKAY, MAYBE YOU WANT AT AND T TO COME INTO THIS NEIGHBORHOOD.
WELL, IT'S NOT IN AT AND T'S BEST INTEREST TO TEAR UP THE ROAD AND PUT CONDUIT DOWN THERE.
THEY FEEL LIKE THEY'RE NOT GOING TO BE PROFITABLE IN THAT.
BUT ON MICRO-TRENCHING, IT'S WORTH THEIR WHILE.
AND THAT'LL GET THAT FIBER INTO THOSE AREAS THAT PREVIOUSLY THEY WON'T GO TO.
UH, AS LONG AS WE'RE COVERING OUR BASES AS A CITY TO PROTECT OUR ASSETS AND OUR INFRASTRUCTURE.
AND THEN THAT MAKES PERFECT SENSE FOR EVERYBODY.
WE, YEAH, WE WANNA MAKE SURE WE GET THE SPECIFIC, SO CURRENTLY ON THE PROCESS, YOU KNOW, WHEN THEY COME THROUGH, THEY'RE DOING IT IN THE YARDS.
'CAUSE THEY DID THAT IN MY NEIGHBORHOOD.
THEY ALL CAME AND THEY LOOKED THROUGH THE LITTLE UNDERGROUND THING AND THEY BROKE PEOPLE STUFF AND THEY PARKED THEIR EQUIPMENT ON THE LAWN.
ALL, EVERYBODY GOT MAD AT THE CITY, BUT THE CITY HAD NOTHING TO DO WITH IT.
AND, AND 18TH YEAR, WHOEVER THEY WERE, I DON'T KNOW WHO THEY WERE ANYWAYS.
WELL, WHOEVER, WHOEVER THEY WERE, WE'VE HEARD IT, IT HAPPENS EVERYWHERE.
SO THE THING IS, IS THAT WE HAVE NO COST.
WE HAVE NO PROBLEMS. WE DON'T HAVE TO DEAL WITH IT IS, IT'S, EXCEPT FOR A QUALITY OF LIFE ISSUE FOR THE RESIDENTS IN THIS CASE, WE'RE ACTUALLY TAKING OUR INFRASTRUCTURE AND WE'RE LENDING IT TO 'EM TO ABUSE AND DO WHAT THEY WANT TO DO.
AND THEN WE'RE GONNA MAINTAIN IT GOING FORWARD.
AND THEN WE HAVE A CAUSE THAT'S ASSOCIATED WITH IT IN ORDER TO GET THE FIBER TO 'EM.
AND WE INCREASED THE QUALITY OF LIFE.
BUT WE ALL FOR, FOR THE PEOPLE.
BUT HERE WE OUTTAKE ON THE COST OF DEALING WITH DAMAGE TO THE DEALING WITH THE RAMIFICATIONS OF IT.
BUT THAT'S, AND THAT'S WHERE IT GOES TO GETTING THE SPECIFICATION CORRECT AND MAKING SURE THAT THEY GET IT INSTALLED, UM, PROPERLY AND GET THAT SEAL, UM, AS BEST WE CAN.
CAN YOU GO BACK ONE SLIDE? SURE.
SO YOU'RE SAYING YOUR STAFF IS RECOMMENDING THE TWO YEAR WARRANTY MM-HMM
AND THEN YOU WENT TO THE NEXT SLIDE AND THERE'S NEIGHBORHOODS THAT THE ROADS ARE NEWER.
SO WHAT'S THE DIFFERENCE IN THE WARRANTIES? SO WE WOULD, WE WOULD WANT THE PROVIDER, WHOEVER COMES INTO WARRANTY THEIR WORK.
SO THAT TRENCH, WE WOULD GO BACK AFTER TWO YEARS AND MAKE SURE THAT THE SEALANT IS TIGHT AND EVERYTHING IS NOT, THERE'S NO FAILURES RIGHT AROUND THERE.
AND THEN THE OTHER TWO YEAR WARRANTY WOULD BE, UM, NOT, NOT A WARRANTY BY THE PROVIDER, BUT IT'S THE WARRANTY BY THE DEVELOPER, WHOEVER BUILT THE SUBDIVISION THAT WARRANTIED THE STREET.
SO THERE'S KIND OF TWO DIFFERENT ONES.
SO WE WOULDN'T LET THEM GO IN THERE UNTIL THAT WARRANTY WOULD BE UP.
SO I HAD A QUESTION ABOUT THE DEPTH.
SO ON THE DEPTH RIGHT NOW, YOU KNOW, IF WE GO DOWN ON A ROAD THAT WE, WE BUILT MM-HMM
WE WE'RE WHAT, 10 INCHES DEEP? OH, TYPICALLY.
SO AN ARTERIAL ROADWAY, I GUESS WOULD HAVE AT LEAST EIGHT TO 10, PROBABLY 10 OR 12 INCHES OF BASE OF PAVEMENT.
AND THEN YOU GET, AND THEN YOU WOULD
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HAVE A, YOU KNOW, A A BASE LAYER OF ASPHALT AND THEN A TOP COURSE OF, AND SO FOR EQUAL, WE'RE GOING UNDERNEATH ALL THAT.THEY'RE GOING INTO THAT BASE LAYER.
SO THEY'RE GOING ALL THE WAY THROUGH.
THEY'RE STICKING, THEY'RE STICKING RIGHT ABOVE IT.
BUT THAT'S, IF OUR VARIANCE IS STRAIGHT EVERYWHERE, BUT WE MIGHT HAVE THINGS WHERE WE'RE TIGHTER AND WE SQUEEZED IT AND WE GO BELOW.
IS THERE A PROBLEM WHEN WE GO BELOW THE LINE? NO, I DON'T THINK SO.
AS LONG AS THERE'S A GOOD SEAL.
UM, BECAUSE THE MATERIAL THAT THEY'RE GONNA PUT BACK IS GONNA BE STRONGER THAN WHAT'S THERE.
IT'S THAT KIND OF, UM, THEY CALL IT FLOWABLE FILL, BUT IT'S LIKE A VERY LIQUIDY, UM, CEMENT MATERIAL.
SO IT'S GONNA BE STRONGER, UM, STRONGER THAN THAT.
YOU SAID EARLIER THAT THE CUT IS 10 TO 18 INCHES DEEP.
WHAT IS THE DETERMINING FACTOR OF WHEN IT'S 10 AND WHEN IT'S 18? I THINK THAT'S JUST ON THE, ON.
I JUST, I THINK WE'RE JUST SAYING BE WITHIN THIS RANGE.
DON'T BE DEEPER THAN THAT AND DON'T BE MORE SHALLOW SO THAT WE GET THAT COVERAGE ON TOP.
BUT WE'RE NOT, LIKE YOU SAY, TOO DEEP INTO THE SUBGRADE LEVEL.
AND WE ARE COMFORTABLE WITH THAT AT 10? I THINK SO, YES.
YEAH, BECAUSE THE, THE, UM, LOCAL ROADS ARE NOT GONNA BE, YOU KNOW, YOU'RE GONNA HAVE EIGHT INCHES OF BASE AND MAYBE A COUPLE INCHES OF ASPHALT.
UM, SO YOU'RE KIND OF IN THAT RANGE.
AND WHEN YOU MILL THE ROAD, YOU WOULD TAKE IT DOWN, WHAT, FOUR INCHES OR SOMETHING LIKE THAT? UH, ARTERIAL, WE TYPICALLY DO THREE INCHES OF MILL IN OVERLAY.
UM, WE'LL DO SOME SPOT REPAIRS OF DEEPER, YOU KNOW, IF THERE'S PAVEMENT FAILURES AND WHATNOT, WE'LL GO QUITE A BIT DEEPER.
AND THEN ONCE WE DID THAT, THAT WOULD ALL BE SEALED IN.
AND WE DON'T, WE DON'T CARE ABOUT THE TRENCHING PART ANYMORE.
I THINK AS LONG AS IT'S, IT'S NOT SUPER DISRUPTIVE AND WE HAVE A PROCESS FOR HOW IT ROLLS OUT.
UM, MY CONCERN IS, IS HOW WE ADMINISTER THAT ONCE, ONCE THIS GOES LIVE, HOW WE HANDLE THE REQUESTS.
'CAUSE I ASSUME THERE WILL BE MULTIPLE FOR ALL DIFFERENT AREAS OF THE CITY.
SO AS LONG AS WE HAVE A PLAN FOR THAT MM-HMM
AND WE'RE READY, I, I THINK THAT'S WHAT WE'LL BE WORKING THE NEXT COUPLE MONTHS TO TRY TO GET OUR SPECIFICATIONS AND EVERYTHING IN LINE TO, TO GET OURSELVES READY.
'CAUSE YEAH, WE'LL PROBABLY GET A LOT OF REQUESTS.
COUNSEL, ARE THERE ANY OTHER QUESTIONS OR COMMENTS? OKAY.
SO I THINK, UM, WE'LL LOOK FORWARD TO MORE DETAILS AS YOU FIGURE IT OUT IN A FEW MONTHS.
I WAS JUST GONNA SAY, UH, WHILE YOU'RE VISITING OR TALKING, DISCUSSING ABOUT THIS, I DID DO A COUPLE QUICK CHECKS AND I FOUND STANDARDS FOR MICRO TRENCHING IN NEW YORK CITY AS WELL AS SAN FRANCISCO.
SO TWO COLD, WET, DAMP ENVIRONMENTS.
BOTH HAVE MICRO TRENCHING AND STANDARDS FOR THAT THERE AS WELL.
ANYTHING ELSE ANYBODY? I KID? YEAH, THEY'RE VERY CONSISTENT ACTUALLY.
WITH THAT, WE ARE GOING TO ADJOURN THE BRIEFING WORKSHOP AT 6:23 PM PLEASE BE BACK AT 7:00 PM FOR OUR REGULAR MEETING.
[4. Open Meeting, Invocation and Pledges of Allegiance.]
AND TODAY IS THURSDAY, JANUARY 2ND, 2025.AND THE TIME IS 7:00 PM AND THIS IS THE REGULAR MEETING OF THE LEANDER CITY COUNCIL MISSIONARY, PRISCILLA IMES OF GREATER ST.
JOHN'S CHURCH OF GOD IN CHRIST WILL BE PROVIDING THE INVOCATION FOLLOWING THE INVOCATION.
PLEASE REMAIN STANDING FOR THE PLEDGES OF ALLEGIANCE.
HEAVENLY FATHER, WE THANK YOU FOR THIS DAY.
WE THANK YOU FOR THIS CITY COUNCIL MEETING THE FIRST ONE OF THE YEAR IN 2025.
WE ASK YOU LORD TO LOOK UPON THE CITY COUNCIL MEMBERS AS THEY SET OUT ON THIS EVENING'S MEETING IN THEIR INITIATIVES AND THEIR AGENDA.
WE ASK YOU, LORD TO CONTINUE TO PLEASE PROVIDE THEM WISDOM AND KNOWLEDGE AND PLEASE ALSO ALLOW THEM TO OPERATE WITHIN THE CHARTER THAT HAS BEEN SET FORTH BEFORE THEM OF THE CITY.
WE ASK YOU LORD TO BE IN THE MIDST OF THE MEETING SO THAT EVERYTHING ON THE AGENDA PUT FORTH WILL BE ON ONE ACCORD.
WE ASK YOU TO PLEASE LOOK ON THE FIRST RESPONDERS, LOOK ON THE POLICEMEN, LOOK ON OUR FIREMEN.
ALSO LIFTING UP OUR CITY MANAGER IN SPECIAL PRAYER.
WE ASK YOU TO PLEASE BE WITH HIM IN THE DAY TO DAY OPERATIONS OF THE CITY FUNCTION.
AND WE ALSO ASK YOU TO PLEASE LOOK ON EVERY CITIZEN OF LEANDER AS WELL AS THE STAFF OF LEANDER AS WE LIVE, BLESS THE FAMILIES AND THE HOMES.
AND WE ASK ALL OF THESE THINGS.
THE UNITED STATES OF AMERICA, REPUBLIC NATION.
[5. Roll Call.]
ITEM NUMBER FIVE, CITY SECRETARY TERRY BERG.[00:25:01]
WILL YOU PLEASE CALL ROLE COUNCIL MEMBER BATTALION PARKER.QUORUM IS PRESENT AND THE CITY COUNCIL IS ELIGIBLE TO DO BUSINESS.
[6. Public comments on items not listed in the agenda.
Public comments on items listed in the agenda will be heard at the time each item is discussed.
[All comments are limited to no more than 3 minutes (6 minutes if translation is needed) per individual.]]
FOR ITEMS ON THE AGENDA, I WILL CALL ON SPEAKERS PRIOR TO THE DISCUSSION OF THE AGENDA ITEM AND DURING THE PUBLIC HEARING, INDIVIDUALS THAT HAVE SUBMITTED COMMENTS VIA THE WEBSITE WILL ONLY HAVE POSITIONS READ INTO THE RECORD.
ANY WRITTEN COMMENTS HAVE BEEN SHARED WITH THE COUNCIL AND WILL BE MADE A PART OF THE OFFICIAL RECORD.
WE DON'T HAVE ANYBODY SIGNED UP TO SPEAK TONIGHT.
IS THERE ANYBODY WHO WISH TO SPEAK ON SOMETHING THAT IS NOT ON TONIGHT'S AGENDA? ALL RIGHT, WE'RE GONNA MOVE ON TO
[7. Staff Reports
]
FIRST UP IS CAPITAL IMPROVEMENT PROGRAM UPDATE OF RAIDER WAY AND EAST WOODVIEW DRIVE, ROADWAY, CIPT 0.12 AND BAGHDAD ROAD AND COLLABORATIVE WAY CIPT 0.71 PROJECTS.
AND TODAY WE HAVE CIP, PROJECT MANAGER, MANAGER ALABASTRO.
DO YOU WANNA INTRODUCE YOURSELF? THAT'S OKAY.
RUSSELL ALABASTRO, CIP, PROJECT MANAGER.
GOOD EVENING MAYOR AND COUNCIL.
UM, MR. BETIS IS NOT AVAILABLE TODAY, SO I'M TAKING HIS PLACE.
UH, SO CURRENTLY AT RAIDER WAY IN WOODVIEW, IT HAS OPENED TO BOTH DIRECTIONS ON RAIDER WAY.
AND THIS IS A DRONE VIDEO THAT WAS SHOT, UH, THE WEEK BEFORE LAST.
UH, MAKE SURE I DON'T START THIS IN.
SO AS YOU, THIS WAS FAIRLY EARLY IN THE MORNING, UH, BUT IT IS OPEN TO TRAFFIC BOTH DIRECTIONS.
UH, THE WATER BARRIERS ON BOTH SIDES, UH, SEPARATE THE BIKE LANES, UH, FROM THE MAIN TRAFFIC AISLES.
UH, VERY LIGHT TRAFFIC AT THIS POINT, BUT, UH, SIDEWALKS ARE OPEN ON BOTH SIDES.
UH, THERE IS, UH, MOST OF TRAFFIC IS COMING SOUTHBOUND ON RAIDER WAY.
THERE IS, UH, SOME PEOPLE TRAVERSING THE SIDEWALKS THROUGH HERE AND YOU DON'T HAVE TO STOP IT, BUT, OKAY.
WILL DELINEATORS EVENTUALLY GO THERE TO SEPARATE THE TWO LANES? WE ARE CONSIDERING, UH, THE DELINEATORS THERE AND ALSO SOME OTHER OPTIONS TO, UH, INCREASE SOME TRAFFIC FLOW THROUGH THERE.
OH NO, YOU DON'T WANT TO HEAR THAT
I'M GLAD TO SEE THE CROSSWALK.
I DIDN'T REALIZE THAT WAS RIGHT THERE FOR ALL THE, UM, NEIGHBORHOOD TRAFFIC FROM ACROSS THE STREET CAN NOW GET OVER TO ROUSE SAFELY.
WITHOUT GOING ALL THE WAY DOWN TO THE LIGHT.
AND THE ROUNDABOUT IS OPEN EXCEPT FOR, UH, WESTBOUND, WOODVIEW.
I WILL SAY THE TRAFFIC PATTERN IS A LITTLE, WHEN YOU FIRST OPENED, IT WAS A LITTLE INTERESTING TO GET USED TO BECAUSE I'M USED TO JUST DRIVING UP THERE AND JUST MAKING THE TURN.
IT'S LIKE, NO, THERE'S OTHER CARDS THAT I'M SUPPOSED TO YIELD.
AND SO IT REALLY HASN'T BEEN OPEN TO SCHOOL TRAFFIC YET, RIGHT? NO.
THEY GO BACK NEXT WEEK, NOT, YEAH, THEY START NEXT TUESDAY.
BUT I WILL PAUSE IT RIGHT HERE.
UM, SO LET SEE IF I CAN DO THIS.
SO THIS SIDEWALK HERE AND THIS SIDEWALK HERE HAVE ACTUALLY BEEN, UH, THE CONCRETE'S BEEN PLACED AND POURED, UH, EARLIER THIS WEEK.
SO THERE IS, UH, PEDESTRIAN TRAFFIC AVAILABLE ON BOTH SIDES.
ANY QUESTIONS WHILE WE GET TO, TOWARDS THE END OF THIS VIDEO? I HAVE A SECOND ONE AFTER THIS.
WELL, WHAT ARE THE NEXT STEPS? SO, UH, THEY ARE STILL TARGETING TO COMPLETE, UH, OPEN AND OPEN BOTH, UH, FULL TRAFFIC, UH, BY SPRING BREAK OF THIS YEAR.
[00:30:06]
THIS NEXT VIDEO IS MUCH SHORTER.SO THIS VIDEO IS OF, UH, ACTIVITY AT THE ROUNDABOUT.
UH, AS YOU CAN SEE, THERE IS TRAFFIC FLOWING AROUND AND THERE IS ON THE, TOWARDS THE BOTTOM RIGHT THERE IS PEDESTRIAN TRAFFIC TRYING TO CROSS THROUGH THERE.
AND THE VEHICLE DID STOP AND RECOGNIZE THEM AND LET THEM THROUGH.
SO WHEN KIDS GO BACK TO SCHOOL ON TUESDAY, THEY CAN ENTER FROM EITHER WOODVIEW OR ROUSE, BUT ONLY EXIT ON, I'M SORRY, UH, RAIDER WAY.
AND ONLY EXIT ON RADER? CORRECT.
AND WHAT'S GOING IN THE MIDDLE OF THE ROUNDABOUT? I, I'M NOT FULLY AWARE OF WHAT'S GOING ON
AND IT'S, UH, KIND OF BUFFALO GRASS, SO IT'S TALLER BUT NOT TOO TALL.
SO YOU COULD STILL HAVE THAT LINE OF SIGHT, BUT IT'S LOW MAINTENANCE, UM, TYPE STUFF.
SO THERE'S, AND I BELIEVE THERE'S A, THERE'S ONE, UM, LIGHT, LIKE A, A STREETLIGHT IN THERE AS WELL.
BUT YEAH, IT'S, IT'S GONNA BE PRETTY LOW MAINTENANCE, UM, DROUGHT TOLERANT.
ANY ELSE? NO, WE'RE EXCITED FOR THIS.
NOW WE WILL SKIP OVER TO THE OTHER SIDE OF TOWN COLLABORATIVE WAYNE BAGHDAD.
UH, AS WE ARE CURRENTLY WORKING ON THE SUBGRADE, UH, IT'S NOT VERY, UM, EXCITING WHAT'S GOING ON RIGHT NOW.
UH, WE ARE STILL ON TRACK, UH, TO FINISH THE FULL, UH, ROAD IN DEPTH, UH, IMPROVEMENTS ON THE SUBGRADE THIS MONTH AND LOOKING TO HAVE THE SIGNAL ACTIVATED, UH, BY THE IN, IN FEBRUARY.
AND WE ARE ANTICIPATING HAVING THE, UH, TRAFFIC LIGHT AND THE, THE POLE AND MASTER ARMS DELIVERED NEXT WEEK.
UH, THESE ARE IMAGES, UH, THE ELECTRICAL CONTROL BOX HAS BEEN PLACED IN, UH, THE TRAFFIC CONTROL BOX HAVE BEEN PLACED.
THEY'RE, THEY'VE PUT IN, UH, DRAINAGE SWELL ON THE WEST SIDE OF, UH, BAGHDAD.
AND THE PICTURES ON THE FAR RIGHT ARE SHOWING THE SUBGRADE WORK THEY'VE BEEN WORKING ON.
AND IT'S KIND OF SHORT THIS TIME, TIME
I DON'T THINK WE HAVE ANY QUESTIONS.
WE'RE JUST REALLY EXCITED TO SEE THESE PROJECTS GET DONE.
UM, I'M REALLY EXCITED ABOUT THE TIMELINE ON BOTH OF THESE TWO.
I KNOW RIGHTAWAY WAS A LONG TIME COMING AND, UH, THIS ONE HAD A, A MUCH SHORTER TIMEFRAME, BUT IT'S GREAT TO THINK THAT BOTH OF 'EM ARE GOING TO SIGNIFICANTLY IMPROVE THE SAFETY AND EFFICIENCY OF THOSE SCHOOL ROUTES BY SPRING BREAK.
AND I CAN'T WAIT TO CELEBRATE THAT.
NEXT WE HAVE A WATER UPDATE WITH EXECUTIVE DIRECTOR OF PUBLIC WORKS ELLISON.
UM, THIS IS AN UPDATE ON THE EFFORTS AS WE PREPARE FOR THE VCRE WAY SHUTDOWN, UM, FOR THE INSTALLATION OF THE BUTTERFLY VALVE.
SO AS, AS WE KNOW, UM, THE, WHEN THE BUTTERFLY VALVE IS INSTALLED, UM, THE B-C-R-U-A HAS TO GO OFFLINE IN ORDER TO DRAIN THAT, UM, WATER TRANSMISSION LINE.
SO OUR TREATMENT CAPACITY IS REDUCED FROM 24 MGD DOWN TO NINE, SO ABOUT A 60% REDUCTION.
UH, WE INITIATED PHASE FOUR ON MONDAY OF THIS WEEK.
UM, WE'VE OB OBVIOUSLY BEEN COMMUNICATING, UM, ON ALL KINDS OF PLATFORMS WITH OUR WATER CUSTOMERS AND STAKEHOLDERS.
AND THEN WE'VE ALSO BEEN MONITORING, UM, KINDA HOW THAT USAGE IS GOING AS WE, AS WE PREPARE.
SO, UM, ON MONDAY OF THIS WEEK, THE, UM, EMERGENCY ALERTS WENT OUT.
SO, UM, FOLKS RECEIVED EMAILS, PHONE CALLS, AND TEXT MESSAGES.
UM, FOR THOSE THAT HAVE SIGNED UP FOR WARREN CENTRAL TEXAS, THEY CAN LOOK LIKE, UM, YOU KNOW, THIS EMAIL AND THEN THAT KIND OF TEXT MESSAGE OR, OR A PHONE CALL.
UM, WE HAVE, AS WE'VE TALKED ABOUT, MESSAGE BOARDS AT ALL OF THE GATEWAYS.
THERE'S 12 DIFFERENT MESSAGE BOARDS, UM, SHOWING NO OUTDOOR WATERING, GO SEE OUR WEBSITE FOR INFORMATION.
UM, AND THEN A LOT OF COMMUNITY OUTREACH.
UM, TY AND HIS TEAM HAVE BEEN POSTING THESE, UM, DAILY USAGE NUMBERS.
WE STILL HAVEN'T SEEN A SUB NINE YET, BUT WE'RE, WE'RE GETTING CLOSER.
UM, WE HAVE, UM, OBVIOUSLY THIS ON OUR PAGE, THERE'S ALSO THE SPLASH PAGE, UM, WHEN YOU FIRST LOG INTO THE WEBSITE THAT ALERTS YOU, UM, TO THE MESSAGE.
IT WAS IN OUR, UH, LEANDER CONNECTION.
AND THEN, UM, THE PUBLIC WORKS TEAM PLACED THESE, UH, BANDIT
[00:35:01]
SIGNS AT THE ENTRYWAYS OF, OF ALL THE SUBDIVISIONS ON MONDAY.UH, WE HAD QUITE A BIT OF MEDIA, UH, COVERAGE.
SO, UM, COMMUNITY IMPACT, KVU, CBS, UH, FOX SEVEN VARIOUS INTERVIEWS.
UM, AND STORIES HAVE BEEN, UM, SENDING THIS MESSAGE OUT.
SO I WANNA STOP YOU FOR ONE SECOND.
BECAUSE WE GET THIS SOMETIMES.
HOW COME I HAD TO LIST LEARN ABOUT THIS FROM THE NEWS? DO YOU WANNA TALK ABOUT HOW THE NEWS KNOWS TO COVER THIS? SURE, ABSOLUTELY.
UM, OR MAYBE TY CAN
CAN YOU REACH OUT TO THEM, TY? I CAN DO IT.
HOW THE NEWS, HOW THE NEWS KNOWS
SO YOUR QUESTION WAS, I'M TYING ME IN.
YOUR QUESTION WAS, IT'S HOW DO THE NEWS AGENCIES KNOW TO REPORT ON THIS? BECAUSE SOMETIMES WE GET COMPLAINTS THAT PEOPLE ARE FINDING OUT FROM THE NEWS AGENCIES, WELL, EITHER THROUGH OUR WEBSITE OR THROUGH A PRESS RELEASE, UM, SOCIAL MEDIA, ANY OF THOSE.
DOES YOUR OFFICE DO AN OUTREACH TO LET THE MEDIA KNOW THAT WE'RE DOING THINGS? YES.
IS THAT A PART OF OUR COMMUNICATIONS PROGRAM? IT'S PART OF OUR STRATEGY BECAUSE WE KNOW NOT EVERYBODY IS GONNA KNOW EVERY SYSTEM THAT'S TRUE.
OR SEE IT ON FACEBOOK'S TRUE OR SEE IT IN OUR NEWSLETTER OR THE SIGNS OUTSIDE.
MEDIA OUTREACH IS PART OF OUR COMMUNICATION STRATEGY.
AND, UM, NOT LISTED ON HERE, PROBABLY SHOULD HAVE BEEN ON THIS SLIDE, UM, IS, UM, TY'S COUNTERPART, MAUREEN, UM, OUR COMMUNITY ENGAGEMENT, UM, PERSON ALSO HITS THE HOAS AND THEN THOSE HOAS, UM, PUSH THAT MESSAGE OUT.
SO, UM, WE'RE CONTINUING TO GROW AND DEVELOP THAT LIST.
WE JUST ARE STARTING TO ADD APARTMENT COMPLEXES AND THAT KIND OF THINGS, YOU KNOW, AS WE, AS WE, UH, AS WE LEARN.
SO CONTINGENCY PLANNING, UM, YOU KNOW, WHAT HAPPENS IF WE EXCEED THE NINE MGD? UH, AGAIN, SANDY CREEK CAN, CAN GET CLOSE.
UM, WE CAN DO 10, UM, IT'S THOSE MULTIPLE DAYS OF 10 MGD THAT WOULD, WOULD HURT THE, HURT THE PLANT.
SO, UM, WE COULD EXPERIENCE LOW WATER PRESSURE IN AREAS.
AND THEN IF WE ACTUALLY, UM, SURPASS OUR, OUR PRODUCTION CAPABILITY, WE COULD HAVE A BOIL WATER NOTICE IF WE LOSE THOSE PRESSURE LESS THAN 20, UH, PSI.
SO THOSE HIGHER PRESSURE PLANES, OF COURSE, ARE MORE AT RISK.
WE CAN'T PUMP THE WATER, UM, UP IF THERE'S, UM, NO WATER IN THE TOWERS.
SO, UM, OBVIOUSLY IF SANDY CREEK WERE TO GO DOWN, WE WOULD HAVE, UM, NO WATER PROTECTION CAPABILITIES.
SO, UM, OUR OFFICE OF EMERGENCY MANAGEMENT HAS INFORMED THE STATE, UM, ALERTING THEM TO THE ISSUE AND, AND ANY POTENTIAL NEEDS THAT WE MIGHT HAVE.
THE FIRE DEPARTMENT HAS IDENTIFIED THOSE DISTRIBUTION AREAS, UM, THAT WE'VE USED IN THE PAST, THE VARIOUS SCHOOLS AND, AND EQUIPMENT NEEDS.
I THINK THEY'RE GONNA STAFF THEIR TENDER, THAT KIND OF THING, GET EVERYTHING READY.
UM, AND THEN JUST ONGOING COORDINATION BETWEEN ALL THE DEPARTMENTS.
UM, OUR USAGE, I MENTIONED WE HAVEN'T QUITE SEEN, UM, A SUB NINE DAY, WE GOT REALLY, REALLY CLOSE.
UM, WE SAW AN 11, BUT THEN WE'VE DEFINITELY SEEN THIS DOWNWARD TREND, UM, THESE LAST FEW DAYS AND I ATTRIBUTE A LOT OF THAT TO, YOU KNOW, IT IS THE HOLIDAYS.
IT'S, IT'S NOT, IT WAS NOT THE BEST TO TO MESSAGE, BUT, YOU KNOW, WE ALSO HAD TO GET EVERYTHING READY.
SO I, I THINK ONCE THE KIDS GO BACK TO SCHOOL AND WE CONTINUE, UM, WITH OUR EFFORTS, YOU KNOW, SECURING SOME METERS WITH IRRIGATION AND THAT KIND OF THING, WE'LL CONTINUE TO SEE, SEE THAT DOWNWARD TREND.
AND I THINK THIS IS A PERFECT EXAMPLE OF WHY WE ASK OUR BUSINESSES AND RESIDENTS TO GET INTO THAT STAGE FOUR PRIOR TO MM-HMM
UM, BECAUSE IF THIS WERE TO HAPPEN ONCE WE'RE DISCONNECTED, IT COULD BE CATASTROPHIC.
IT DEFINITELY TAKES TIME TO REACT YES.
AND TO GET EVERYTHING IN LINE.
UM, SO I THINK SOMETIMES, YOU KNOW, IT GETS ON SOME OF OUR NERVES THAT WE'RE, YOU KNOW, WE KNOW THAT WE DON'T NEED TO CUT IT YET, BUT THIS IS EXACTLY WHY EVERYTHING.
SO THANK YOU SO MUCH FOR DEMONSTRATING THIS FOR US.
AND FOR GETTING ALL THE MESSAGING OUT.
JANE, WILL YOU REMIND US WHAT THE, THE LOWEST WATER USE OR APPROXIMATELY DIDN'T WE GET DOWN TO LIKE SIX, WE GOT DOWN TO 4.8 LAST YEAR.
I PROMISE WE DON'T HAVE THAT MANY MORE CONNECTIONS THAN DID LAST YEAR.
THAT WOULD BE THE 9 MILLION, RIGHT? SO WE CAN DO THIS.
IT'S JUST, IT'S JUST YOUR OUTDOOR WATERING, THAT'S ALL WE'RE ASKING IN JANUARY.
WE, AND I KNOW EVERYONE THAT'S HERE UNDERSTANDS WHAT'S GOING ON.
I I CAN IMAGINE THAT UNLESS YOU'RE, YOU KNOW, AT HOME WATCHING FOR THE FIRST TIME.
ANYBODY WATCHING AT HOME UNDERSTANDS.
AND WHAT WE NEED IS THAT COLLABORATION WITH PEOPLE THAT DO UNDERSTAND WHAT'S GOING ON TO MM-HMM
SPREAD THE WORD AND YOU KNOW, CORRECT.
PEOPLE, IF THEY'RE SAYING THAT WE'RE RUNNING OUT OF WATER, WE'RE OUT OF WATER, IT'S BECAUSE WE'RE BUILDING HOMES OR YOU KNOW, SOMEBODY'S BUILDING HOMES OR, OR WHATEVER IT IS, IT'S BECAUSE WE USE TOO MUCH WATER ON THINGS THAT AREN'T NECESSARY AND I'M JUST AS GUILTY OF IT MYSELF.
[00:40:01]
UM, SO I, I JUST WANNA REMIND EVERYONE, I WOULD LIKE YOU TO TAKE THIS OPPORTUNITY IF YOU, IF YOU WANNA SAY, IF YOU COULD SAY ANYTHING TO SOMEONE THAT DOESN'T UNDERSTAND.
'CAUSE I DID ASK A COUPLE OF PEOPLE THAT SAID SOMETHING ABOUT THE, THE, UH, THE STAGE FOUR.
AND I SAID, YOU, YOU UNDERSTAND WE'RE AT STAGE FOUR AND WE'LL GO BACK TO STAGE TWO.
BUT DO YOU KNOW WHY? AND SAID, WELL, I GUESS WE'RE, WE'RE RUNNING OUT OF WATER SO YOU DIDN'T READ THE NOTICE.
THEY JUST THINK WE'RE RUNNING OUT OF WATER.
NO, THERE'S A PLANNED PLANT THAT IS GOING OFFLINE.
YOU KNOW, UPGRADE FOR A CONSTRUCTION PROJECT THAT HAS TO BE DONE SOMETIME.
AND YOU KNOW, WE COULD HAVE PLANNED IT FOR JULY, WHICH WOULD NOT HAVE BEEN GOOD, BUT YOU PLANNED IT FOR JANUARY, WHICH IS GOOD.
THE LOWEST DEMAND PART OF THE YEAR.
'CAUSE WE, YOU KNOW, JUNE, JULY, AUGUST SOMETIME SEPTEMBER, YOU KNOW, WE'RE UP AT 20 MILLION GALLONS A DAY AND WE CAN, WE CAN GET DOWN TO FIVE.
THAT SHOWS YOU HOW MUCH IS THAT NON-ESSENTIAL USE THAT GOES ON THE GROUND AND YEAH.
SO ARE WE GETTING, DO YOU FEEL LIKE WE'RE GETTING THAT MESSAGE OUT AND EVERY I DO, I THINK WE'VE, NOTHING ELSE YOU'D LIKE TO SAY TO
JUST THAT, THAT IT'S, IT'S, IT'S NOT A, YOU KNOW, IT'S NOT A HUGE LIFT.
EVERYTHING SHOULD BE SHUT OFF THIS TIME OF YEAR ANYWAY.
UM, IT'S NOT AFFECTING YOUR HOME.
YOU CAN DO THAT DAY-TO-DAY USAGE.
YOU KNOW, THAT WAS ONE OF THE MESSAGES THAT WE GOT WAS, YOU KNOW, WHY DID YOU DO THIS IN THE HOLIDAYS WHEN I HAVE, YOU KNOW, MY FAMILY HERE.
BUT WE'RE NOT, WE'RE NOT TALKING ABOUT INDOOR USAGE RIGHT NOW.
IT'S JUST, AND I KNOW IT'S BEEN WARM.
UM, AND I THINK THAT THAT HAS A LOT TO DO WITH IT TOO.
BUT WE HAVE THIS COOLER TEMPERATURE.
SO I THINK, I THINK WE'LL SEE THAT DOWNWARD TREND, BUT WELL THANK YOU FOR THE, THE GOOD PLANNING AND, AND DOING THIS WHEN IT IS THE MOST CONVENIENT AND IT'S A TEAM EFFORT.
AND YOU'RE ALSO TALKING ABOUT IT'S ONLY ONE WEEK COMPARED TO WHEN WE DID IT LAST TIME.
WE DID IT FOR SIX WEEKS LAST TIME IN SPRING.
UM, WHICH WAS A, A BIGGER LIFT.
YOU KNOW, EVERYBODY WANTS TO PLANT THEIR NEW GARDENS AND GRASS AND EVERYTHING.
SO THIS IS A MORE OPTIMAL TIME QUESTION.
ARE THERE SOME BUSINESSES THAT MAY STILL BE USING WATER THAT MAYBE DON'T TAP INTO OUR TREATED WATER LIKE A CAR WASH OR SOMETHING? UM, SO SOME OF THE, I UNDERSTAND THE MEDIA WAS UP HERE TODAY SURE.
AT A CAR WASH SHOWING THAT THERE'S STILL A FULLY OPERATIONAL MM-HMM
SO CAN YOU JUST EXPLAIN THAT? SURE.
SO, UM, A LOT OF OUR CAR WASHES USE RECYCLED WATER.
WE'RE WORKING ON A PROGRAM, UM, BILL TEETER, OUR CONSERVATION COORDINATORS WORKING ON A PROGRAM TO, UM, ASSURE THAT THESE CAR WASHES ARE USING AS MUCH RECYCLED WATER AS POSSIBLE AND THAT THOSE SYSTEMS ARE OPERATIONAL.
UM, SO WE'RE STILL IN THE EARLY STAGES OF THAT PROGRAM.
THEY'RE GETTING TRAINED ON, YOU KNOW, HOW TO INSPECT THEM AND HOW TO TEST THEM AND CERTIFY THEM.
SO, UM, SOME OF THEM ARE ON WELLS.
UM, SO WE'RE TRYING TO GET THAT PROGRAM IN PLACE SO THAT WE CAN IDENTIFY AND, AND ANSWER THOSE QUESTIONS AS TO WHY, YOU KNOW, THE CAR WASHES ARE STILL, AND IT, IT IS A BUSINESS.
SO, YOU KNOW, WE CAN'T SHUT SOMEBODY'S BUSINESS DOWN.
I MEAN WE CAN, BUT WE DON'T WANT TO AFFECT THEIR LIVELIHOOD.
SO, UM, WE'RE TRYING TO DO EVERYTHING WE CAN TO ASSURE THAT THEY'RE USING WATER IN THE SMARTEST WAY POSSIBLE.
ANOTHER QUESTION WE GET IS, WELL HOW COME OTHER CITIES IN THEIR AREA HAVING TO DO THE SAME THING? CORRECT.
UM, THAT IS BECAUSE THEY HAVE LARGER, UM, CITY OWNED PLANTS.
THE CITY OF CEDAR PARKS PLANT IS 26 MILLION GALLONS.
SANDY CREEK IS JUST 12, BUT CAN ONLY DO ABOUT NINE RIGHT NOW.
UM, CITY OF ROUND ROCK HAS A 50 MILLION GALLON DAY PLANT.
SO, UM, BCRA IS OUR PRIMARY PLANT.
UM, ULTIMATELY IT'LL GET US 50 MILLION GALLONS.
RIGHT NOW WE'RE AT 15, ABOUT TO BE 20.
SO I MEAN IT'S ALREADY BIGGER THAN OUR SANDY CREEK PLANT.
SO IT'S DEFINITELY OUR PRIMARY PLANT AND, BUT THE OTHER CITIES HAVE A LARGER, UM, KIND OF HOME HOME PLANT.
SO IF YOU HAVE A FOOD SOURCE THAT YOU'RE GROWING IN YOUR BACKYARD, ARE YOU STILL ABLE TO WATER THAT? IF YES.
IF YOU ARE USING THAT TO EAT AND FOOD.
GARDENS, VEGETABLE GARDENS ARE, ARE DEFINITELY OKAY.
SO I HAD A QUICK QUESTION ABOUT USAGE.
SO THERE'S A PATTERN TO HOW WE USE OUR WATER, RIGHT? SO IN WHAT DAY ARE TYPICALLY THE DAYS WHERE THE USAGE IS THE HIGH? BECAUSE YOU GUYS KIND OF KNOW THAT.
UM, IT USED TO BE WEDNESDAYS, I WOULD, YOU KNOW, IT HAS SHIFTED AROUND A LITTLE BIT THESE LAST TWO, TWO YEARS OR SO BECAUSE WE HAVE ADJUSTED THE WATERING DAYS.
WE'VE BEEN ON ONCE A WEEK WATERING, UM, THAT KIND OF THING.
SO WEDNESDAYS AND SUNDAYS USED TO BE OUR REALLY, REALLY BIG DAYS FOR SOME REASON.
I CAN DEFINITELY UH, FIND OUT, BUT THERE ARE ARE HARDER HIT DAYS FOR SURE.
AND I KNOW WITH THE CYCLING OF THE TANKS AND EVERYTHING, IF YOU PAIR THAT WITH THAT, THAT YOU COULD PROBABLY EVEN SOME OF THIS OUT.
BECAUSE WE PROBABLY HAVE SOME BOUNCES AND WE'RE REALLY TALKING ABOUT A FIVE DAY WINDOW IS WHAT WE HAVE TO HIT.
SO YEAH, WE WOULD HAVE TO, WE'RE STILL GONNA HAVE TO CYCLE OUR TAKE.
AND THAT BRINGS UP ANOTHER GOOD POINT, UM, TO, AND I'M GONNA WORK WITH TY AND MAUREEN ON THIS, IS YOU'RE GONNA SEE THE CITY OUT THERE FLUSHING AND WE'RE GONNA HAVE TO FLUSH BECAUSE THE USAGE IS GONNA BE LOW.
AND SO THE CHLORINE RESIDUAL IN THE TANKS AND STUFF, THEY'RE JUST NOT GONNA CYCLE OVER AS MUCH.
AND SO WE'RE GONNA HAVE TO FLUSH TO KEEP THAT WATER, UM, WITHIN THE RANGE OF, OF POTABLE.
[00:45:01]
UM, WE'RE GONNA GET THOSE QUESTIONS WE ALWAYS DO.YOU KNOW, WHY AM I BEING ASKED TO CONSERVE AND YOU'RE DUMPING IT ON THE GROUND, BUT WE HAVE TO HAVE TO CYCLE IT AND HAVE TO FLUSH THE WATER OUT.
SO THAT'S PART OF OUR PROCESSES.
BUT YES, THE CYCLING OF THE TANKS AS WELL.
SOMETIMES, YOU KNOW, YOU'LL SEE LIKE, YOU KNOW, TWO LOW DAYS IN A ROW AND THEN A BIG, BIG JUMP BECAUSE WE HAD TO FILL THE TANK.
SO COUNCIL, ANYTHING ELSE? THANK YOU SO MUCH.
I THINK THE BIG TAKEAWAY FOR EVERYBODY IS WHAT ARE YOUR VEGGIES? MOP YOUR FLOORS.
JUST DON'T WATER YOUR DORMANT WINTER GRASS, PLEASE SHOWER.
YOU CAN SHOWER, YOU CAN DO LAUNDRY.
[ CONSENT AGENDA: ACTION]
INTO OUR CONSENT AGENDA.ITEM 16 HAS BEEN PULLED FROM THE CONSENT AGENDA, I'LL BE CONSIDERED SEPARATELY.
SO WE'LL BE CONSIDERING CONSENT.
AGENDA ITEMS EIGHT THROUGH 15.
THIS IS AN ACTION ITEM, MOTION TO APPROVE, SECOND MOTION.
IS THERE ANY DISCUSSION? ALL THOSE IN FAVOR PASSES UNANIMOUSLY.
[16. Approval of an amendment to a Special Event Permit previously approved by the City Council on December 5, 2024, to amend the street closures for the Martin Luther King Day March and Celebration being held on Monday, January 20, 2025 beginning at 10:00 a.m. in Old Town Park.]
ITEM NUMBER 16, APPROVAL OF AN AMENDMENT TO A SPECIAL EVENT PERMIT PREVIOUSLY APPROVED BY THE CITY COUNCIL ON DECEMBER 5TH, 2024 TO AMEND THE STREET CLOSURES FOR THE MARTIN LUTHER KING DAY MARCH AND CELEBRATION BEING HELD ON MONDAY, JANUARY 20TH, 2025, BEGINNING AT 10:00 AM IN OLD TOWN PARK.GOOD EVENING, PARKS AND REC INTERIM DIRECTOR, GREG.
THANK YOU COUNCIL, UH, HAPPY NEW YEAR TO ALL OF YOU.
UM, I'M FLANKED BY TWO IMPORTANT PEOPLE THAT'LL HELP US ON THE SAFETY ASPECT OF THIS.
SO, UH, WHEN WE GET TO THAT PORTION OF THIS, I'LL REFER TO THEM AND, UM, LET THEM SPEAK TO THAT.
UM, WANTED TO DISPLAY THE CURRENT LAYOUT AND BARRICADE MAP, UM, FOR THE UPCOMING EVENT.
UM, OBVIOUSLY SAFETY IS OF OUR UTMOST CONCERN.
UM, IN SPITE OF THE RECENT EVENTS, UM, IT'S MADE US KIND OF TAKE A LITTLE DEEPER DIVE INTO CURRENT OPERATIONS AND STAFFING LEVELS AND THAT'S WHY WE'RE HERE TONIGHT.
UM, SO I WANTED TO SHOW YOU, THIS IS A, AN AMENDMENT, UM, BEFORE YOU TONIGHT BECAUSE, UH, WE PREVIOUSLY HAD THIS PASSED ON THE DECEMBER 5TH AGENDA.
UM, IT HAD A DIFFERENT ROUTE, UM, THAT WAS UNDER CONSIDERATION ON THE FIFTH.
UM, THE LANDER PUBLIC ART AND CULTURE COMMISSION SUBCOMMITTEE, UH, MET SHORTLY AFTER THAT AROUND DECEMBER 18TH.
AND, UM, THEIR DECISION AT THAT MEETING WAS TO ACTUALLY GO BACK TO THE ORIGINAL ROUTE, WHICH IS WHAT YOU SEE BEFORE YOU TONIGHT.
UM, SO IF YOU RECALL THE LAST COUPLE OF YEARS DUE TO, UH, SITE UTILITY, UM, RELOCATIONS AND ENHANCEMENTS IN THE OLD TOWN PARK AND DOWNTOWN AREA, UM, WE HAD TO GO TO AN ALTERNATE, UH, PARADE ROUTE.
UM, SO THAT WAS WHAT WAS PROPOSED ON THE FIFTH.
BUT HERE WE ARE AGAIN, UM, BASED ON PUBLIC ART AND CULTURE COMMISSION RECOMMENDING THE, UM, ORIGINAL ROUTE, WHICH IS JUST A LITTLE BIT LONGER IN LENGTH.
UM, SO WE STILL HAVE THE STAGING OF ALL THE PARTICIPANTS, UM, JUST KIND OF NEXT TO THE CAMACHO AREA ON THE EAST SIDE OF THAT RED LINE THAT YOU SEE ON THE MAP.
UM, AND SO IT'S KIND OF DENOTED BY THE GREEN ARROW THERE ON THE TOP LEFT HAND SIDE.
UM, THE WALKING PARADE ONLY WILL EXIT TO THE SOUTH ON MUNICIPAL, KINDA RIGHT ACROSS FROM THE PARKS AND REC ADMINISTRATION OFFICE.
UM, THEY'LL HEAD EAST, UM, GETTING TO SOUTHWEST DRIVE, HEADING NORTH, UM, WHICH YOU SEE ON A LOT OF THE OUTSKIRTS ON THE PERIMETER, LIKE NUMBER FIVE AS AN EXAMPLE, WE'LL HAVE A POLICE CAR THERE THAT'S MANNED AS WELL.
UM, SO THE ONE, A LOT OF THE BARRICADES YOU SEE ON THE OUTSKIRTS OF THEIR PERIMETER IS GONNA BE MANNED BY EITHER POLICE OR, UM, OTHER OPTIONS FOR VEHICLES.
MORE OF THE INTERNAL, UH, BARRICADES YOU'RE GONNA SEE LIKE NUMBER SIX, NUMBER SEVEN, THAT REALLY DON'T HAVE THE, UM, ACCESS TO THE PUBLIC FOR CARS FROM THE OUTSIDE ARE MANNED BY LIKE PARKS OR PUBLIC WORKS EMPLOYEES AS WELL.
UM, BUT OUR FOCUS IS A LOT OF THE EXTERIOR OR THE OUTSIDE PERIMETER BARRICADES NEED TO BE MANNED AT ALL TIMES.
UM, AND THAT'S WHAT'S REFLECTED ON ON THIS.
UM, AS YOU HEAD NORTH ON SOUTHWEST DRIVE, UM, IN THE PAST WE WOULD TURN DOWN, UH, HEADING EAST TOWARDS OLD TOWN PARK AND THAT WAS KIND OF THE END OF THE PARADE INTO OLD TOWN PARK.
SO WE'RE CONTINUING EAST, UM, ALL THE WAY UP TO BROAD STREET, UM, TAKING IT EAST ON BROAD, UM, COMING BACK DOWN ON BRUSHY AND THEN INTO THE PARK IS THE NEW PROPOSED AMENDED SPECIAL EVENT PERMIT FOR CONSIDERATION TONIGHT.
UM, THE BARRICADES WILL GO UP AT DIFFERENT TIMES.
UM, THE ROAD CLOSURES MORE ON THE INTERIOR, WHICH IS DENOTED IN KIND OF THE LIME GREEN COLORS THAT YOU SEE THERE IS MORE AROUND THE CORE AREA.
UM, IT'LL BE UP FOR THE ENTIRE DURATION OF THE EVENT FROM 7:00 AM TO 4:00 PM UM, THE ONES FOR THE ROAD CLOSURES OF THE KIND OF MORE, THE LIGHT BLUE IS GONNA BE FROM NINE 30 TO 1130.
AND THAT'S FOR THE, THE PARADE ITSELF.
UM, THE PARADES AT 10, UM, THE EVENT GOES ALL THE WAY TILL 2:00 PM.
UM, JUST TO SAFEGUARD EVERYBODY, WE KEEP ALL THE BARRICADES UP, UM, AROUND THEIR PERIMETER, UM, UP THROUGH ABOUT 4 30, 4 TO FOUR 30 JUST TO SAFEGUARD EVERYBODY AS THEY LEAVE THE EVENT AS WELL.
UM, SO THAT'S COMING UP ON MONDAY, JANUARY 20TH.
[00:50:01]
QUESTIONS YOU MAY HAVE OR IF YOU'D LIKE TO TALK ABOUT ANY OF THE SAFETY ENHANCEMENTS YOU'D LIKE TO SEE.SO WHO DETERMINES THE ROUTE FOR THE PARADE? SO THIS ONE'S BEEN, UM, KINDA MORE OF A HISTORICAL ROUTE SINCE 2022, UM, WAS KIND OF ESTABLISHED BACK THEN.
UM, WE SUBMITTED A PERMIT BACK AT THAT TIME AND IT WAS APPROVED FOR THIS ROUTE.
IT SEEMED TO BE, UM, THE ONE THAT HAS, UM, THE MOST SAFEGUARDS, UM, TO THE AREA.
UM, AND THEN THE PUBLIC ART AND CULTURE COMMISSION ALSO KIND OF RATIFIED THAT AND SAID THEY WANNA GO, UM, BACK TO THIS ORIGINAL ROUTE IN 2022.
AND CAN YOU ALSO TELL ME WHAT TIME BY COLLABORATION IS DONE WITH OTHER CITY DEPARTMENTS, PARTICULARLY THE, UH, TWO GENTLEMEN? YEAH, YEAH, ABSOLUTELY.
SO HOW THEY'RE INVOLVED IN THIS PROCESS? ABSOLUTELY.
UM, OUR SPECIAL EVENT COORDINATOR, UM, SUBMITS A PERMIT.
UM, AND THEN SHE SUPPLIES ALL THE INFORMATION HERE, UM, THAT GOES, THAT'S SUBMITTED TO THE CITY AND THEN IT'S REVIEWED BY EACH DEPARTMENT HEAD OR DECISION MAKER.
UM, INCLUDES PUBLIC SAFETY, UH, OF COURSE, UM, PUBLIC WORKS.
UM, ALMOST ALL THE DEPARTMENT HEADS WILL REVIEW IT AND KIND OF LOOK AT THAT AND ASK ANY QUESTIONS THAT THEY HAVE AT THAT TIME.
UM, AND WE CAN MAKE MODIFICATIONS BASED ON THEIR FEEDBACK.
UM, BUT SINCE AGAIN THIS HAS BEEN, UH, KIND OF A NEW PROPOSED ROUTE, WE'D LIKE TO HEAR, YOU KNOW, IT'S BEEN A FEW YEARS SINCE WE'VE GONE THIS, THIS DIRECTION OR EXTENDED THE LENGTH OF THIS EXISTING PARADE.
UM, IT'D BE GOOD TO HEAR SOME FEEDBACK FROM EVERYBODY.
THAT WAS THE ORIGINAL ROUTE OF THE OLD TOWN PARADE.
THE HOLIDAY PARADE AND OTHER PARADES THAT WERE GOING ON AT THE PARADE PARADE, CORRECT? YEAH.
WE FOUND A LOT OF SUCCESS FROM JUST HISTORY OF DOING THESE IN THE PAST, UM, WITH THE CHAMBER OF COMMERCE OTHER PARTNERS.
SO THIS IS KIND OF A, AN ESTABLISHED PARADE ROUTE THAT'S BEEN SUCCESSFUL FOR US IN THE PAST.
I WAS JUST GONNA SAY, I THINK THIS ROUTE'S GOOD BECAUSE IT ALLOWS FOR A BETTER PRESENTATION WHEN THEY COME AROUND THE CORNER AND COME UP VERSUS COMING STRAIGHT DOWN THE STREET BECAUSE IT, IT JUST DOESN'T HAVE THE IMPACT.
IT ALSO ALLOWS 'EM TO TIGHTEN UP AS A GROUP SO THEY'RE NOT STRAGGLING DOWN THE WHOLE THING AND, AND STEPS.
I THINK, I THINK THIS IS A GOOD ROUTE.
ALRIGHT, ANYTHING ELSE, COUNSEL? I THINK SOMEBODY PULLED THIS FROM CONSENT TO TALK MORE ABOUT THE SAFETY PRECAUTIONS THAT ARE IN PLACE.
CAN WE DO THAT? SURE, YEAH, I WANNA TOUCH ON THAT.
SO I JUST WANNA HIGHLIGHT JUST KIND OF HOW THE PROCESS IS, UH, TAKES PLACE OVERALL.
IT'S, THIS IS A CITY ORDINANCE THAT, UH, REQUIRES CERTAIN TYPES OF EVENTS TO GO THROUGH A SPECIAL EVENT PERMITTING PROCESS.
AND LIKE GREG WAS JUST SAYING, THERE'S, THERE'S FIVE DEPARTMENTS THAT REVIEW EVERY SPECIAL EVENT THAT COMES THROUGH THAT'S GONNA BE POLICE, FIRE, UH, PARKS, PUBLIC WORKS, AND EMERGENCY MANAGEMENT.
SO EVERY SPECIAL EVENT APPLICATION THAT COMES THROUGH THOSE FIVE AGENCIES LOOK AT THAT.
AND THEN IF WE NEED TO, WE CAN REACH OUT TO OTHER CITY DEPARTMENT HEADS OR OTHER CITY DIVISIONS IF NEEDED.
UH, BUT BASED ON THE TYPE OF EVENT THAT'S BEING, UH, PERFORMED, WHICH IS THE GATHERING OF PEOPLE IN THE SHUTTING DOWN OF PUBLIC STREETS, UH, THEN SOME OF THIS IS REQUIRED TO GO TO CITY COUNCIL AS WELL FOR THE STREET CLOSURES.
UH, BUT AS WE LOOK THROUGH THESE, WE LOOK AT WHAT ARE THOSE SAFETY CONCERNS THAT WE SEE TO PROTECT THE PUBLIC WHENEVER THEY'RE GATHERED THERE.
AND, UH, SO WE WON'T GO INTO ALL OF THE DETAILS, BUT WHAT WE HAVE UP HERE ON THE MAP IS MORE FOR THE PUBLIC TO KNOW WHAT STREETS ARE CLOSED.
UH, THAT DOESN'T INDICATE ALL OF THE BARRICADES OR ALL THE SAFETY PRECAUTIONS THAT ARE TAKING PLACE, UH, BUT THAT JUST KIND OF GIVES THE PUBLIC AN IDEA ON WHAT TO EXPECT BEING THERE.
UM, AS WE'VE LOOKED AT THIS, AND ESPECIALLY IN LIGHT OF THE, THE INCIDENT OVER THE WEEKEND OR, UH, OVER THE LAST COUPLE OF DAYS, UH, WE HAVE IDENTIFIED SOME AREAS THAT WE ARE GONNA TIGHTEN UP AND, UH, AND WE, WE WANT TO ENSURE, UH, CONTINUED SUCCESS.
AND SO THOSE ARE THINGS THAT WE, UH, WE WANT TO TAKE AND MAKE SURE THAT WE ARE FULLY IMPLEMENTING THOSE SAFETY PRECAUTIONS THAT ARE, UH, READILY AVAILABLE TO US.
UH, WITH ANY TYPE OF EVENT, THOUGH, YOU CAN'T ELIMINATE EVERY POSSIBLE HAZARD UNLESS YOU JUST CANCEL THE EVENT, YOU KNOW? AND SO WE DO THIS WITH A SENSE OF, UH, REASONABLENESS.
UH, WE WANNA MAKE SURE THAT IT'S REASONABLE TO THE EVENT ORGANIZER, EVEN THOUGH THIS ONE IS DONE BY THE CITY, UH, THERE ARE OTHER EVENTS THAT ARE, UH, HOSTED BY PUBLIC ORGANIZATIONS.
WE WANNA MAKE SURE WE'RE NOT OVERBURDENSOME TO THEM WHENEVER THEY'RE DOING THOSE EVENTS AS WELL.
SO WE JUST WANNA MAKE SURE WE TAKE A REASONABLE APPROACH TO THAT.
UH, POLICE, FIRE, MEDICAL PERSONNEL WILL BE THERE AT THE, THESE EVENTS JUST DUE TO THE NUMBER OF PEOPLE THAT WE EXPECT TO BE THERE.
AND, UH, BE HAPPY TO ANSWER ANY OTHER QUESTIONS OR IF YOU WANTED TO TRY TO THINK.
I THINK, I THINK, UH, CHIEF KIND OF HIT THAT ONE AROUND THE HEAD IS, YOU KNOW, WE WANNA MAKE SURE EVERYBODY HAS A GOOD AND SAFE TIME AT THIS PER EVENT.
AND JUST, UH, THE FACT OF WHAT HAPPENED THIS PAST WEEK, WE, WE ARE MEETING, LIKE YOU SAID, TOGETHER TO KIND OF REEVALUATE SOME OF THOSE THINGS, MAKE SURE EVERYTHING'S DONE THE WAY IT SHOULD BE DONE.
AND JUST LOOKING AT ARE THERE ANY OTHER AREAS THAT WE NEED TO FOCUS ON, WHICH WE'VE IDENTIFIED SOME OF THOSE THINGS FOR US TO ADDRESS.
SO YEAH, I APPRECIATE THAT AND I'LL
[00:55:01]
JUST OWN IT.I'M THE ONE WHO ASKED FOR IT TO BE PULLED 'CAUSE I JUST DIDN'T UNDERSTAND THE COLLABORATION.
'CAUSE I'VE ACTUALLY ATTENDED A FEW EVENTS, ASKED SOMEONE A QUESTION ON THE PERIMETER, HEY, WHERE CAN YOU DO THIS? AND THE ANSWER WAS JUST, I DON'T KNOW.
SO IT WASN'T AS SURE OF THE PROCESS.
AND SO I APPRECIATE THIS, BUT ALSO WHEN I LOOK AT AN EVENT LIKE THIS, YOU KNOW, I LOOK AT WE'RE REDIRECTING TRAFFIC AND PUBLIC SAFETY, RIGHT? AND I FEEL LIKE THAT'S MORE IN YS WELL HOUSE PERSONALLY, UM, JUST HAVING THAT BACKGROUND AS WELL.
AND SO I JUST WASN'T SURE OF THE COLLABORATION BETWEEN ALL THE DEPARTMENTS AND I JUST, UH, APPRECIATED THIS OPPORTUNITY TO UNDERSTAND BETTER WHAT WE'RE DOING AS A CITY.
AND I DO APPRECIATE THE COLLABORATION BETWEEN ALL THE DIFFERENT CITY DEPARTMENTS AND EXPLANATION.
AND YOU GUYS TAKING THE TIME TO PUT THIS TOGETHER? ABSOLUTELY.
IS THERE ANY FURTHER DISCUSSION? ALL THOSE IN FAVOR PASSES UNANIMOUSLY.
[17. Conduct a Public Hearing regarding Zoning Case Z-24-0144 to amend the current zoning of PAG Leander H1 PUD (Planned Unit Development) with the base zoning district of GC-4-A (General Commercial) to allow for an automobile dealership with unlimited outdoor storage on Lot 2, Block B of the PAG Leander H1 Subdivision on one (1) parcel of land 13.342 acres ± in size, more particularly described by Williamson Central Appraisal District Parcel R461858; and more commonly known as 9480 183A Toll Road, Leander, Williamson County, Texas.
]
TO AMEND THE CURRENT ZONING OF PAG LEANDER H ONE P PLANNED UNIT DEVELOPMENT WITH THE BASE ZONING DISTRICT OF GC FOUR, A GENERAL COMMERCIAL TO ALLOW FOR AN AUTOMOBILE DEALERSHIP WITH UNLIMITED OUTDOOR STORAGE ON LOT TWO BLOCK B OF THE PAG LEANDER H ONE SUBDIVISION ON ONE PARCEL OF LAND, 13.342 ACRES, PLUS OR MINUS IN SIZE AS STATED ON THE POSTED AGENDA.
EXECUTIVE DIRECTOR OF DEVELOPMENT SERVICES, GRIFFIN.
UM, SO THIS IS, UH, A PUBLIC HEARING FOR AN AMENDMENT TO THE PAG LEANDER PLANNED UNIT DEVELOPMENT.
UM, IN 2018, THE CITY COUNCIL ADOPTED A PUD THAT SUPPORTED, UH, THE HONDA DEALERSHIP THAT'S LOCATED IN THE, THE CENTER RIGHT HERE.
UM, AS PART OF THAT REQUEST, IT, IT INCLUDED A ZONING DISTRICT THAT ALLOWED CAR DEALERSHIPS, BUT HAD CERTAIN LIMITATIONS ON STORAGE AND DISPLAY ON THE OTHER LOTS.
UM, THE PURPOSE IN THIS REQUEST IS TO ALLOW THAT SIMILAR CONDITION, UM, ON THE, THE CORNER RIGHT HERE, UM, ON THIS PROPERTY, IT IS BEING, BEING CLIPPED BY THE, THE HERO WAY EXPANSION.
SO THEIR DEALERSHIP WOULD BE FOCUSED RIGHT HERE.
UM, STAFF DOES RECOMMEND APPROVAL OF THE AMENDMENT AND THIS WAS REVIEWED BY THE PLANNING ZONING COMMISSION DURING THE DECEMBER 12TH MEETING AND THEY ALSO RECOMMENDED APPROVAL.
UM, I'LL BE GLAD TO ANSWER QUESTIONS AFTER THE PUBLIC HEARING AND THE APPLICANT'S HERE IN CASE YOU HAVE ANY QUESTIONS.
THE PUBLIC HEARING IS NOW OPEN.
THERE'S NOBODY SIGNED UP TO SPEAK ON THIS ITEM.
WAS THERE ANYBODY WHO WISH TO SPEAK? ALRIGHT, PUBLIC HEARING IS NOW CLOSED.
WE'LL NOW DISCUSS AND CONSIDER ASHER REGARDING ZONING CASE Z DASH 24 DASH 0 1 4 4 AS PREVIOUSLY DESCRIBED.
COUNSEL, MOTION TO APPROVE SECOND MOTION AND A SECOND.
IS THERE ANY FURTHER DISCUSSION? ALL THOSE IN FAVOR PASSES UNANIMOUSLY.
[18. Conduct a Public Hearing regarding Ordinance Case OR-24-0024 to amend the Composite Zoning Ordinance to adopt updates to Article IV regarding Wireless Communications Facilities, and to provide for related matters; Williamson and Travis Counties, Texas.
]
WILLIAMSON AND TRAVIS COUNTY, TEXAS EXECUTOR, EXECUTIVE DIRECTOR OF DEVELOPMENT SERVICES.
UM, THIS IS AN AMENDMENT TO THE COMPOSITE ZONING ORDINANCE TO ADDRESS WIRELESS COMMUNICATION FACILITIES.
UM, JUST TO JUST SAY IT PLAINLY, THAT'S TALKING ABOUT CELL TOWERS, UM, AS WELL AS OTHER FACILITIES LIKE, UH, TOWERS ATTACHED ONTO BUILDINGS.
UM, THIS ORDINANCE AMENDMENT'S A VERY BIG DEAL TO THE CITY.
UM, IT'S MY UNDERSTANDING THE ORIGINAL ORDINANCE WAS, UH, APPROVED EITHER IN 2002 OR 2004, AND WE'VE MADE ZERO CHANGES, UM, SINCE THAT DATE.
UM, I'VE BEEN HERE SINCE 2008 AND WE'VE HAD ONE CELL TOWER APPLICATION.
UM, SO WE ARE, WE'RE DUE FOR SOME, SOME UPDATES.
UH, WE WORKED WITH CELL TOWER, UH, FACILITIES AND, UM, COMPANIES TO COME UP WITH SOME, THE ORDINANCE.
WE USED A MODEL ORDINANCE THAT'S USED ACROSS THE BOARD WITH OTHER MUNICIPALITIES AND MADE SOME SIGNIFICANT UPDATES.
I THINK MY FAVORITE ONE IS THE, THE COW.
UM, SO ANYWAY, I'LL LET Y'ALL LOOK INTO THAT 'CAUSE IT'S KIND OF EXCITING.
UM, WE ALSO CHANGED SOME OF THE STANDARDS IN THE CURRENT ORDINANCE.
UM, IT WAS REQUIRING A WIRELESS COMMUNICATION FACILITIES PLAN.
SO THAT'S A PLAN THAT HAD TO COME TO THE COUNCIL FOR Y'ALL TO CONSIDER THE TOWER, AND THEY PROVIDED ALL THE PERMIT DOCUMENTS AND HAD TO START OVER AND DO A PERMIT.
IT JUST WAS SUPER COMPLICATED.
SO WE SIMPLIFIED THAT PROCESS TO MAKE IT A LITTLE BIT EASIER.
UM, WE ESTABLISHED ADMINISTRATIVE APPROVAL PROCESS THAT ALSO HAS AN APPEAL TO THE COMMISSION AND COUNCIL, BUT WE RELAXED A LOT OF STANDARDS THAT WE THOUGHT WERE CAUSING CHALLENGES.
UM, YOU CAN NOW HAVE, UH, TALLER TOWERS.
UM, THAT'S ANOTHER ISSUE THE CARRIERS HAD WAS THE TOWERS WE ALLOWED DIDN'T WORK, UM, FOR THEIR SYSTEM, SO THEY'D HAVE TO PUT IN MORE TOWERS TO SERVE THE AREA.
UM, WE ALSO ADDED MORE CLARIFICATION FOR THE DEVELOPMENT STANDARDS.
UM, WE DID GET SOME REVIEW FROM CARRIERS AND THEY PROVIDED FEEDBACK.
ONE OF THE BIGGEST ONES WAS WE HAD A REQUIREMENT FOR LANDSCAPING AROUND THE TOWERS
[01:00:01]
WHEN YOU COULD SCREEN THE, UM, THE BASE EQUIPMENT WITH A WALL AND HAVE THE SAME EFFECT.SO WE DID REMOVE THOSE KINDS OF REQUIREMENTS.
UM, THIS WAS REVIEWED BY THE PLANNING AND ZONING COMMISSION DURING THE DECEMBER 12TH MEETING AND THEY RECOMMENDED APPROVAL.
AND, UM, I'M GLAD TO ANSWER ANY QUESTIONS AFTER THE PUBLIC HEARING.
THE PUBLIC HEARING IS NOW OPEN.
I DON'T HAVE ANYBODY SIGNED UP TO SPEAK ON THIS ITEM.
WAS THERE ANYBODY WHO WISHED TO SPEAK? ALL RIGHT.
WE'LL NOW DISCUSS AND CONSIDER ACTION REGARDING ORDINANCE CASE OR DASH 24 DASH 0 0 2 4 AS PREVIOUSLY DESCRIBED.
MS. GRIFFIN, ARE YOU SUGGESTING THAT CELL PHONE TECHNOLOGY HAS CHANGED SINCE 2002?
I'LL TAKE YOUR WORD FOR IT, COUNSEL.
SO I JUST WANTED TO, WE TALKED ABOUT THIS IN OUR MEETING.
UH, THE, THE EXISTING TOWERS THAT ARE IN PLACE DO NOT NECESSARILY FALL UNDER THESE, THIS UNDER THIS ORDINANCE BECAUSE THIS IS, WOULD BE FOR NEW SITES AND EVERYTHING AND, BUT IS THERE ANY ADVANTAGE FOR THEM TO COME IN LINE WITH WHAT WE KIND OF HAVE HERE? LIKE, LIKE, SO THEY COME AND THEY SAY, YOU KNOW, MY TOWER IS NOT THE BEST.
I WANT TO FALL UNDER THE ORDINANCE.
EXISTING ONES AS THEY, THE ONE THING I COULD SEE IS IF THEY SAW A NEED TO MAKE A TOWER TALLER, THAT WOULD BE SOMETHING THAT COULD BE CONSIDERED.
I DON'T KNOW IF IT'S, UH, PRACTICAL OR EFFICIENT FOR THEM TO ADD ONTO THE TOP.
YOU PROBABLY HAVE TO BUILD A NEW ONE SO IT'S STRUCTURALLY SOUND.
UM, BUT THEY CAN AND TAKE ADVANTAGE OF THE NEW ORDINANCE.
AND, AND SO ONE OF THE THINGS WE TALKED ABOUT, LIKE HOW MANY SITES WE HAVE, WHERE ARE THE SITES AT AND EVERYTHING.
AND SO I'VE BEEN DR AS I AFTER I TALKED TO YOU, I'VE BEEN DRIVING AROUND AND NOW I'M NOTICING 'EM EVERYWHERE.
BUT, UM, BUT I ESPECIALLY NOTICED THE ONE BY THE POST OFFICE UHHUH RIGHT OVER HERE.
UH, THERE'S THIS ONE AND THEY'RE WORKING ALL AROUND IT AND IT LOOKS LIKE IT'S LEANING TO ME, BUT SO, BUT WHO GOES AND MAKES SURE THAT THE, THE CURRENT SITES ARE MANAGED PROPERLY AND THEY'RE BEING TAKEN CARE OF? I GET THAT'S THE QUESTION I HAVE.
YEAH, THAT, THAT'S A A GOOD QUESTION.
I KNOW THE CITY DOESN'T HAVE A PROCESS TO CHECK IN ON 'EM.
I IMAGINE THE CARRIERS HAVE AN INVESTED INTEREST TO MAKE SURE THAT THEY ARE TAKEN CARE OF BECAUSE IF THEY GET DAMAGED OR AREN'T WORKING, THAT AFFECTS THEM AND HOW THEY'RE PROVIDING SERVICE.
SO YEAH, I JUST WAS WHEN I WAS KIND OF, I WAS THINKING, YOU KNOW, THAT TOWER WOULD BE A GOOD ONE.
THEY PROBABLY COULD WANT TO PUT THAT TALLER AND MAKE SURE NO TRACTOR RUNS IT OVER OR SOMETHING.
I'LL MAKE A MOTION TO APPROVE.
ANY FURTHER DISCUSSION? ALL THOSE IN FAVOR PASSES UNANIMOUSLY.
[19. Discuss and consider action regarding Ordinance Cases OR-21-0004 and OR-21-0005 to amend the Subdivision Ordinance and Chapter 13 Utilities regarding phasing for residential development; and to provide for related matters; Williamson and Travis Counties, Texas.]
OUR REGULAR AGENDA, I'M NUMBER 19, DISCUSS AND CONSIDER ACTION REGARDING ORDINANCE CASES OR DASH 21 DASH 0 0 4 AND OR DASH 21 DASH 0 0 0 5 TO AMEND THE SUBDIVISION ORDINANCE AND CHAPTER 13 UTILITIES REGARDING PHASING FOR RESIDENTIAL DEVELOPMENT AND TO PROVIDE FOR RELATED MATTERS.WILLIAMSON AND TRAVIS COUNTIES, TEXAS EXECUTIVE DIRECTOR OF DEVELOPMENT SERVICES, GRIFFIN.
SO, UM, THE PURPOSE IN THIS ORDINANCE, UM, IT IT DEALS WITH, UH, PHASING FOR UTILITIES.
THIS WAS INITIALLY ADOPTED IN 2022 IN RESPONSE TO OUR WATER CONCERN.
SO WHENEVER WE RECEIVE A SINGLE FAMILY DEVELOPMENT, WE'LL EVALUATE THE NUMBER OF UNITS AND DETERMINE IF THEY NEED PHASING OR NOT.
UM, STAFF IS RECOMMENDING THAT WE KEEP THE ORDINANCE IN PLACE A LITTLE BIT LONGER.
UM, WE FEEL LIKE WE'VE BEEN WORKING WELL WITH THE DEVELOPERS COMING UP WITH, UM, OPTIONS AND PRESENTING WAIVERS WHEN THEY'RE NECESSARY.
AND THIS IS AN ORDINANCE THAT WE COULD RECONSIDER AT ANY TIME IF SOMETHING DOES CHANGE WITH THE WATER, BUT WE ARE RECOMMENDING THAT IT STAYS IN PLACE.
UM, IN YOUR PACKET, I INCLUDED, UM, ALL OF THE SUBDIVISIONS THAT HAVE BEEN REVIEWED AND, UM, THE NUMBER OF UNITS PER PHASE.
AND I'M GLAD TO ANSWER ANY QUESTIONS.
IT'S BEEN WORKING SECOND, SO, FIRST, SECOND, THIRD.
ALL THOSE IN FAVOR PASSES UNANIMOUSLY.
[20. Discuss and consider action on a proposal with Policy Confluence, Inc. (Polco) to develop, implement and analyze a city-wide community survey through the National Community Survey (NCS) for the City of Leander in the amount of $40,500.00; and authorize the City Manager to execute any and all necessary documents.]
I'M NUMBER 20.DISCUSS AND CONSIDER ACTION ON A PROPOSAL WITH POLICY CONFLUENCE INCORPORATED POLL CODE TO DEVELOP, IMPLEMENT, AND ANALYZE A CITYWIDE COMMUNITY SURVEY THROUGH THE NATIONAL COMMUNITY SURVEY AS NCS FOR THE CITY OF LEANDER IN THE AMOUNT OF $40,500.
AND AUTHORIZE THE CITY MANAGER TO EXECUTE ANY AND ALL NECESSARY DOCUMENTS.
ASSISTANT TO THE CITY MANAGER AND INNOVATION COORDINATOR.
KENT, WELCOME,
UM, I'VE BEEN HERE A MONTH AND I'M ALREADY ASKED READY TO ASK Y'ALL FOR SOMETHING.
SO, UM, BUT WHAT BETTER WAY TO KICK OFF A NEW YEAR WITH A SURVEY? UM, YOU KNOW, AS WE BEGIN TO START PLANNING AND UPDATING OUR COMPREHENSIVE PLAN AND WORKING ON GOAL SETTING AND ALL THESE THINGS, THIS IS A GREAT OPPORTUNITY TO LOOK AT, YOU KNOW, WHAT ARE SOME PRIORITIES RIGHT NOW IN THE COMMUNITY AND HOW THEY PERCEIVE ALL THE SERVICES THE CITY IS PROVIDING.
AND YOU KNOW, WHAT'S UNIQUE ABOUT THIS SURVEY IS THAT IT IS A STANDARDIZED SURVEY THAT MANY COMMUNITIES IN TEXAS AND ACROSS THE US HAVE ENGAGED IN.
AND SO THERE'S A BUNCH OF BENCHMARK DATA THAT WE CAN USE TO COMPARE OURSELVES
[01:05:01]
WITH.UM, AND THIS SURVEY IS REALLY FOCUSED ON THE LIVABILITY OF A COMMUNITY.
UM, AND ALSO AS WELL AS, YOU KNOW, HOW, HOW, HOW WE ARE DESIRABLE, YOU KNOW, TO NEW RESIDENTS, TO THE CURRENT RESIDENTS AND REALLY ALL THOSE DIFFERENT FACTORS, UM, WHEN PEOPLE LOOK AT WHEN THEY'RE MOVING TO, TO WHEN THEY'RE MOVING TO LEANDER.
UM, AND SO A LOT OF THE TIMES THESE RESULTS, IT'S NOT JUST A ONETIME THING, RIGHT? WE USE THESE RESULTS THROUGHOUT THE YEARS TO REALLY MEASURE OURSELVES HOW ARE WE BEING PERCEIVED EACH YEAR? UM, AND I'LL GO, I'LL GO THROUGH A LITTLE BIT OF THEIR PROCESS FOR THAT.
UM, BUT IN THEIR SURVEY, YOU KNOW, THEY'RE MODELED OFF OF THESE DIFFERENT LIVABILITY STANDARDS.
YOU KNOW, EVERYTHING FROM THE ECONOMY TO MOBILITY, TO UTILITY SAFETY, ALL THESE THINGS THAT BRING TOGETHER COMMUNITY.
UM, AND THE SURVEY REALLY HAS, I WOULD SAY, MASTERED THESE QUESTIONS, UM, TO REALLY GET A GOOD UNDERSTANDING OF THESE DIFFERENT AREAS IN OUR COMMUNITY.
UH, POCO, UM, I HAVE ENGAGED WITH THEM PREVIOUSLY AND I KNOW A BUNCH OF OTHER CITIES HAVE AS WELL.
UM, AND SO THEY'RE VERY ACTIVE IN THE LOCAL GOVERNMENT, UM, SECTOR.
UM, AND JUST SOME EXAMPLES, CEDAR PARK RECENTLY, UM, COMPLETED A SURVEY WITH THEM.
SO WE HAVE THEIR DATA TO BENCHMARK OFF OF.
UM, AND THERE'S SOME BIG PROMINENT OTHER CITIES IN THE DALLAS METRO PEX, LIKE FRISCO THAT RECENTLY HAS CONDUCTED AS WELL TOO.
AND SO WE REALLY COULD USE THAT DATA TO REALLY SEE HOW WE CAN ACTUALLY GROW AS WE BEGIN TO DEVELOP THESE GOALS WITH THE COUNCIL AS WELL.
UM, AND SO POCO, I, UM, THEY REALLY UNDERSTAND THE DIFFERENT, UM, FACETS OF A COMMUNITY.
UM, AND SO THEIR PLATFORM IS ACTUALLY VERY ROBUST.
IT'S AN ONLINE PLATFORM AND IT'S REALLY DATA DRIVEN.
AND THAT'S WHAT WE WOULD LIKE TO USE AS STAFF AS WE MOVE ON TO THE NEXT PHASE AS WE DETERMINE WHAT ARE THE PRIORITIES WITH COUNCIL, RIGHT? YOU KNOW, ARE WE NOT, IF THERE'S AN ERROR THAT WE'RE LACKING IN, THAT'S THE FEEDBACK THAT WE WANT FROM THE COMMUNITY.
SO WE MAKE SURE WE, YOU KNOW, PUT TOGETHER PROGRAMS THAT MEET THEIR NEEDS AND JUST THEIR, UM, UH, JUST A DESCRIPTION OF THEIR METHODOLOGY.
UM, AND SO THEY DO, UM, A SAMPLE DISTRIBUTION SURVEY TO 3000 HOUSEHOLDS.
UM, AND SO WHAT HAPPENS IS THEY, THEY CONDUCT A SURVEY IN KIND OF TWO PARTS AT THE SAME TIME.
FIRST THEY SENT OUT MAILERS TO THESE 3000 RANDOMLY SELECTED HOUSEHOLDS.
AND THAT IS BECAUSE THEY WOULD LIKE TO GET A GOOD INTEREST FROM DIFFERENT AREAS IN THE CITY, DIFFERENT DEMOGRAPHICS, RIGHT? AND THE SECOND PART IS, I THINK IT'S TWO WEEKS AFTER THEY DO THIS MAILER.
THEY SEND OUT A MAILER TO EVERY OTHER HOUSEHOLD.
SO EVERYBODY HAS AN OPPORTUNITY TO CONTRIBUTE TO THE SURVEY.
UM, AND SO WHEN THEY'RE COMPILING THE SURVEY AND LOOKING AT THE DATA, THEY'RE LOOKING AT THAT FIRST SAMPLE, RIGHT? THE 3000 RANDOM.
AND THEY'RE ALSO LOOKING AT THE WHOLE, AND SO NOW WE HAVE TWO SETS OF DATA COMPARING.
WE CAN LOOK AT THE KIND OF, UM, THE DIFFERENCES AND UM, UH, TYPES OF, UM, DIFFERENT RESPONSES THAT WE'RE GETTING BASED ON THAT SAMPLE AND BASED ON THE COMMUNITY AS A WHOLE.
UM, AND SO WITH THAT, YOU KNOW, I MENTIONED THEY DO HAVE STANDARDIZED QUESTIONS.
UM, THE COUNCIL DOES HAVE AN OPPORTUNITY TO, UM, UH, SELECT CUSTOM QUESTIONS AS WELL.
AND THAT'S WHY I'M HERE AS WELL.
YOU KNOW, I PUT IN HERE A SAMPLE SURVEY FROM THE CITY OF FRISCO RECENTLY.
AND SO THEY ANSWERED, UM, A FEW CUSTOM QUESTIONS IN THERE AS IN THERE AS WELL.
UM, YOU KNOW, ONE OF THEM IS, YOU KNOW, PUTTING THEIR ADDRESS IN THERE, YOU KNOW, UM, SURVEYS CAN BE DONE WHERE IT'S JUST ONE PER HOUSEHOLD OR WE WANT TO ENGAGE EVERYBODY IN THE HOUSEHOLD, YOU KNOW, 'CAUSE THERE'S DIFFERENT AGE GROUPS.
YOU HAVE THE GRANDPARENTS, THE PARENTS, AND THE KIDS.
UM, AND SO THINKING, JUST WANT YOU ALL TO THINK ABOUT THINGS LIKE THAT.
UM, AND THERE'S ALSO LANGUAGE TRANSLATIONS, UM, OVER 6,500.
AND SO WE'RE REALLY TRYING TO TACKLE EVERY COMMUNITY OR EVERY RESIDENCE HERE THAT IDENTIFIES WITH DIFFERENT, UM, SECTORS IN OUR COMMUNITY.
UM, I MENTIONED ABOUT THE BENCHMARKING.
UM, ONE OF THE BEST THINGS I THINK ABOUT THIS PROGRAM IS THEIR TRACK AND ENGAGE MODULES.
UM, IT'S, IT'S NOT JUST WE'RE GETTING, WE'RE GIVING THE DATA, RIGHT? WE ACTUALLY CAN GO IN AND UTILIZE THESE DIFFERENT MODULES AND COMPARE SPECIFIC THINGS WITH OTHER COMMUNITIES, UM, AND MAKING SURE THAT WE WANT TO SU SUCCEED THEM, RIGHT? WE WANT TO BE THE BENCHMARKS FOR THESE COMMUNITIES.
UM, AND SO IT'S AN ONGOING, UH, YEARLY TRACKING PROCESS TO MAKE SURE THAT WE'RE CONTINUING TO PROVIDE THESE GOOD SERVICES.
UM, THIS, THIS IS JUST A SAMPLE SURVEY, UM, FROM SAN MARCOS RECENTLY.
UM, JUST KIND OF WHAT THE RESULTS LOOK LIKE.
I JUST KINDA WANNA GIVE YOU GUYS AN IDEA OF WHAT TO EXPECT IN THEIR FINAL REPORT.
UM, AND SO THIS IS JUST A TOPIC ON ECONOMY AND PEOPLE RATE THEM ON A SCALE FROM POOR TO EXCELLENT.
UM, AND SO THEY LOOK AT THOSE RATINGS.
UM, ADDITIONALLY, YOU KNOW, THIS IS A TWO YEAR SURVEY.
UM, AND WHEN I SAY THAT IS, IT TAKES THE, THIS FIRST YEAR, IT TAKES ABOUT 12 TO 20 WEEKS TO COMPLETE.
AND SO WE'LL GET THAT DATA TODAY AND IT COULD, IT COULD BE SUPPLEMENTED WITH THE COMPREHENSIVE PLAN TOO, AS YOU ALL BEGIN TO LOOK AT THAT.
UM, BUT IDEALLY WE WOULD LIKE TO TAKE THIS SURVEY AGAIN IN TWO YEARS BECAUSE WE WANT TO BE ABLE TO SEE THE TRENDS.
AND THIS, UM, CITY OF FARMERS BRANCH HAS ACTUALLY DONE THAT SINCE 2017.
[01:10:01]
LOOK AT, YOU KNOW, HOW THESE, UM, SERVICES ARE BEING RESPONDED TO BY THE COMMUNITY.UM, SEE WHETHER, YOU KNOW, WHETHER THERE'S BEEN AN INCREASE IN SATISFACTION OR DECREASE IN REALLY TACKLE THOSE AREAS.
AND HERE'S JUST ONE IN CEDAR PARK ON MOBILITY.
UM, I MENTIONED THERE'S A, UM, ACCESS TO BENCHMARK DATA FROM ACROSS THE US AND SO THAT'S ONE OF THOSE THINGS TOO THAT WE LOOK AT THE RESULTS TO REALLY COMPARE HOW WE LOOK, HOW OUR SERVICES ARE HERE COMPARED TO A NATIONAL AVERAGE.
AND, UM, WE CAN ACTUALLY CHOOSE OUR CUSTOM BENCHMARKS AS WELL.
SO THE TOTAL COST FOR THE SURVEY IS, UH, 40,500.
UM, AND SO I MENTIONED IT'S A TWO YEAR SURVEY, SO WE GET ALL THOSE SERVICES FOR TWO YEARS, BUT YOU KNOW, WE DEFINITELY WANNA LOOK AT POSSIBLY DOING IT AGAIN IN TWO YEARS SO WE CAN REALLY TRACK THAT DATA.
UM, IT DOES INCLUDE WITH THAT COMES ADD-ONS WITH CUSTOM QUESTIONS, WHICH, YOU KNOW, I, I FEEL LIKE THAT WOULD BE A GREAT OPPORTUNITY FOR COUNCIL TO REALLY THINK ABOUT, YOU KNOW, WHAT ARE SOME PRESSING TOPICS RIGHT NOW THAT YOU WOULD LIKE FEEDBACK FROM THE COMMUNITY.
UM, I MENTIONED THE, UM, TRANSLATIONS, UM, ALSO THE CUSTOM BENCHMARKING.
I THINK THAT'S VERY IMPORTANT FOR US, US TO REALLY LOOK AT WHO ARE OUR BENCHMARKS IN TEXAS AND ALSO LOOK AT COMPARABLE, UM, COMMUNITIES ACROSS THE US TOO.
UM, WITH THAT, UM, I DID MENTION THE TWO TRACKING MODULES.
AND SO THE FIR THE TRACKING MODULE REALLY IS A GREAT SYSTEM FOR US TO LOOK AT THOSE DIFFERENT, UM, BENCHMARK DATA ACROSS THE DIFFERENT SECTORS, UM, AND REALLY LOOK AT OUR METRICS AND REALLY TRACK HOW WE'RE DOING.
UM, AND IT'S VERY, UM, INCLUSIVE.
SO WE'RE LOOKING AT DIFFERENT DATA POINTS FROM DIFFERENT GENERATIONS, INCLUDING THE OLDER, OLDER POPULATION AS WELL.
UM, AND THERE'S ALSO, UM, A GREAT TOOL CALLED POCO AI, WHICH ALLOWS STAFF TO REALLY, UH, DIG IN, DIG IN INTO THE DATA AND REALLY GEEK OUT ON IT.
UM, WHICH I'M EXCITED ABOUT IF WE WERE TO DO THAT.
UM, WHAT I THINK IS REALLY, UM, PROBABLY EVEN MORE BENEFICIAL IS THE ENGAGE MODULE.
UM, THIS ALLOWS US THE OPPORTUNITY TO TAKE ADDITIONAL SURVEYS THROUGHOUT THE YEAR AND REALLY COLLECT THAT DATA.
SO WE'RE TAKING, UM, IN THIS INITIAL SURVEY AND WE SEE THAT, UH, TRANSPORTATION, TRANSPORTATION IS REALLY DISSATISFIED.
OUR COMMUNITY, YOU KNOW, WE'RE WORKING ON THESE PROJECTS, WE'RE WORKING ON A CAPITAL IMPROVEMENTS PLAN AND COMPREHENSIVE PLAN AND BUDGETING.
UM, AND WE COULD TAKE THIS KIND OF SURVEY AGAIN, PERIOD DOWN THE ROAD, YOU KNOW, WITHIN THE NEXT TWO YEARS AND REALLY GAUGE THAT AND HOW WE'RE, UM, HOW WE'RE MEETING THE PUBLIC'S NEEDS, UM, WITH THAT.
AND IT'S JUST, UH, A GREAT OPPORTUNITY AS WELL.
UM, ESPECIALLY DURING LIVE MEETINGS.
I KNOW YOU PROBABLY HAVE SEEN IT WHERE YOU'RE IN A LIVE MEETING.
LET'S TAKE A QUICK POLL POLL OF, YOU KNOW, THE ROOM RIGHT NOW OF CERTAIN TOPICS AND STUFF LIKE THAT.
AND SO THERE'S AN OPPORTUNITY FOR THAT AS WELL.
UM, BUT WITH THAT, UM, YOU KNOW, I REALLY WOULD LIKE SOME FEEDBACK ON THE TYPES OF QUES CUSTOM QUESTIONS THAT COUNCIL MAY LIKE TO SEE AS PART OF THE SURVEY.
UM, ANY KIND OF, UH, OTHER THINGS THAT YOU'D LIKE TO SEE COME OUT OF THE SURVEY RESULTS AS WELL.
WHY DON'T WE GO DOWN THE LINE? 'CAUSE I THINK THERE'S PROBABLY A LOT OF THOUGHTS.
SO WHEN WE MET THE OTHER DAY, YOU ANSWERED ALL MY QUESTIONS AND YET I HAD NOT FULLY READ EVERYTHING.
AND I'M LOOKING AT IT A LITTLE BIT DEEPER.
MY, I WAS THINKING THIS WAS A, LIKE A PROGRAM THAT WE WERE BUYING, AND I THOUGHT, WELL, I MEAN, WHY WOULDN'T YOU DO THAT? BUT THIS IS A SERVICE THAT WE ARE BUYING.
NOT A PROGRAM THAT WE CAN DO ANYTIME WE WANT.
THIS IS SOMETHING THAT WE ARE GOING TO ENGAGE WITH FOR TWO YEARS MM-HMM
AND THEN IT WILL PROBABLY BE IN OUR BUDGET IF, IF IT'S APPROVED EVERY TWO YEARS.
UM, NOW I'M SEEING THE ENGAGE MOD, UH, MODULE THAT YOU TALKED ABOUT FOR $3,000 A YEAR.
IS THERE A LIMIT TO HOW MANY OF THOSE ENGAGEMENTS THAT YOU CAN DO? LIKE IF WE WANTED TO DO THIS 10 TIMES, IS IT JUST $3,000 AND IF IT'S ONE TIME, IT'S $3,000? NO, IT'S A, THERE'S NO, UM, LIMIT ON THE NUMBER OF SURVEYS WE COULD GO OUT.
IT'S PART OF THAT ENGAGE MODULE.
AND I THINK THAT'S REALLY ONE OF THE BEST BENEFITS OF THIS, IS THAT WE TAKE THAT INITIAL SURVEY DATA AND WE REALLY LOOK AT THE, YOU KNOW, DATA FROM THAT.
AND WE COULD GO ON AND PUSH OUT, UM, TO GET EVEN MORE RESPONSES ON SPECIFIC, SPECIFIC TYPES OF QUESTIONS.
SO, HYPOTHETICAL, IF WE, I MEAN, ALL THE COMMITTEES THAT WE HAVE, YOU KNOW, SOMETIMES THEY WANNA DO AN EVENT OR WANNA DO SOMETHING SPECIAL OR, OR THEY HAVE INTEREST IN SOMETHING BUT THEY DON'T HAVE ANY DIRECTION.
UM, IN THEORY, WE COULD USE THIS FOR ANY OF OUR COMMITTEES OR THE INFORMATION THAT'S ALREADY BEEN GATHERED AT SOME POINT, ONCE WE DO THE A FULL MM-HMM
SURVEY WOULD ALREADY INDICATE THAT YES, THE, OUR PUBLIC IS INTERESTED IN THIS, OR NO, THEY'RE NOT.
LET'S MOVE ON TO SOMETHING ELSE.
SO THIS IS VERY USEFUL ACROSS THE BOARD.
UM, AND, AND EVEN CHARTER REVIEW, THAT'S ABSOLUTELY, I MEAN, ABSOLUTELY IT'S COMP PLAN WAS THE FIRST ONE I THOUGHT OF, BUT I DIDN'T THOUGHT LATER.
SO, YOU KNOW, IT WOULD HELP BE HELPFUL FOR CHARTER AS WELL.
THAT WAS MY CONCERN THAT IT'S LIKE EVERY TIME WE WANT TO DO A SURVEY, IT'S GONNA BE $3,000, BUT THAT'S, NO, THAT'S JUST FOR
[01:15:01]
TWO YEARS.THAT'S, UH, AND THAT ANNUAL COST TOO.
SO THIS IS THE TOTAL COST FOR THIS FIRST YEAR, UM, IN THE BUDGET FOR THIS NEXT YEAR, WE WOULD INCLUDE THAT $7,000 COST TO KEEP THOSE MODULES MM-HMM
UM, SO THAT WAY WE CAN HAVE ALL THAT ACCESS TO THE DATA AND CONTINUE TO GET THOSE KIND OF LIMITED SERVICES FOR THE SURVEYS AND STUFF.
AND SO IT'S 40, IF, IF IT STAYED THE SAME, IT'S $40,000 EVERY TWO YEARS.
SO $47,000 FOR TWO YEARS, 47, 5 FOR TWO, UH, FOR TWO YEARS.
40,000 FOR THE FIRST YEAR AND THEN, YEAH, 7,000 47 5 FOR TWO YEARS.
SO I DON'T HAVE AN ANSWER ON QUESTIONS.
I JUST WANNA MAKE SURE PLACE ONE.
ARE YOU ALL WRAPPED UP? YEAH, THAT'S GOOD.
YEAH, I, I DON'T HAVE ANYTHING ON THE QUESTIONS, BUT, SO I JUST WANNA BE CLEAR ON THE ADD-ON PART WE'RE TALKING ABOUT THIS IS A SELF-SERVICE MODEL MODULE AND SO YOU OR SOMEBODY IN THE CITY WOULD BE BASICALLY RUNNING IT, SETTING IT UP AND ENGAGING WITH PEOPLE ON IT.
IT'S NOT LIKE A PAID SEARCH WHERE WE HAVE A PROFESSIONAL COME IN AND THEY'RE GONNA RUN ALL THIS STUFF, RIGHT? CORRECT.
SO FOR THE, FOR THAT INITIAL, UM, COMMUNITY SURVEY, THEY DO THAT.
UM, WITH ALL THESE MODULES AND STUFF, THAT'S SOMETHING WE COULD DO IN-HOUSE OURSELVES.
AND I, AND I'VE HAVE WORKED WITH THEIR MODULES BEFORE AS WELL.
AND, AND WOULD THIS BE SOMETHING THAT YOU, WHERE WOULD YOU SEE THIS SITTING IN THE CITY GOVERNMENT? WOULD IT SIT WITH YOU OR WOULD IT SIT WITH, UH, COMMUNICATIONS OR SOMETHING LIKE THAT? I THINK, UM, WE HAVEN'T HAD THAT KIND OF DISCUSSION YET, BUT TY AND I HAVE BEEN WORKING VERY CLOSELY TOGETHER.
UM, AND SO I THINK IT WOULD BE A COMBINATION.
WE'RE REALLY TRYING TO TACKLE THIS.
I GET SO HOW DO YOU, WELL, THIS IS MORE DETAILS, SO IT'S LIKE, I'M SURE IT HAS A MO A WAY OF, OF TRACKING UNIQUENESS SO YOU DON'T GET THE SAME PERSON'S STUFF IN THE MM-HMM
STUFF IN THE BOX AND THINGS LIKE THAT.
AND THEN, UM, PUTTING TIME LIMITS ON IT, SO YEAH.
YEAH, AND THAT'S SOMETHING TOO THAT WE CAN, UM, IF, IF COUNCIL FEELS LIKE WE SHOULD LEAVE THE SURVEY OUT LONGER TO GET MORE RESPONSE AND THEY'RE REALLY GREAT.
POCO WAS REALLY GREAT ABOUT DOING THAT.
I FORGOT, UM, UM, HOW LONG THE TIME PERIOD? I THINK THEY SAID TWO TO THREE WEEKS TO LEAVE THE SURVEY OPEN.
BUT IF THERE'S A LOT OF S YOU KNOW, WE WANT AS MUCH FEEDBACK AS WE WANT, RIGHT.
SO WE'RE SEEING AN INFLUX OF STUFF, YOU KNOW, WE CAN'T EXTEND IT AS WELL.
UM, AND HAVE SEEN EXAMPLES FOR THAT.
DEFINITELY LIKE THE, UH, THE USE OF THE SURVEY.
I THINK IT'S A REALLY GOOD IDEA, ESPECIALLY WHERE WE'RE AT IN THIS POINT IN TIME WITH OUR CITY.
A LOT OF NEW CHANGES IN STAFF AND, AND PERSONNEL AND STUFF AND UM, WE'RE JUST GROWING SO FAST.
SO IT COULD REALLY BE GOOD TO TO KNOW MAYBE HOW WE NEED TO GUIDE OUR FUTURE OPERATIONS AND, AND THINGS THAT WE FEEL ARE, ARE IMPORTANT BASED OFF THE COMMUNITY'S INPUT.
WOULD LIKE A LITTLE BIT MORE TIME TO GO WITH THE QUESTIONS TO MAKE SURE THAT THOSE ARE ALL APPLICABLE TO US.
I'VE SEEN SOME THAT'S LIKE, HMM.
I'M NOT SURE HOW THAT APPLIES TO US 'CAUSE WE, MAYBE THAT'S NOT APPLICABLE TO, UM, LIKE JOBS IN OUR AREA, SO I'D DEFINITELY SUPPORTIVE IT, BUT JUST LIKE A LITTLE BIT MORE TIME TO CUSTOMIZE THE QUESTIONS.
AND SO, YOU KNOW, THIS IS, UM, REALLY JUST TO START THAT PROCESS WITH POCO AND SO WE WOULD DEFINITELY COME BACK TO COUNCIL, UM, YOU KNOW, WITH THOSE SUGGESTED QUESTIONS.
UM, AND PROBABLY GET YOUR FEEDBACK IN THE MEANTIME AND KIND, I CAN COMPILE EVERYBODY'S FEEDBACK FOR QUESTIONS AND BRING IT BACK SO COUNCIL CAN REALLY VET THOSE SURVEY QUESTIONS BEFORE WE ACTUALLY ROLL EVERYTHING OUT WITH THE PROCESS.
YOU GOOD?
HOW WILL Y'ALL GO ABOUT DETERMINING WHAT LANGUAGES WE NEED TO ADD? I MEAN, CLEARLY HINDU.
YEAH, THAT'S SO LIKE AFTER THE SURVEY IS DONE, THEN WE DO, LIKE, WE NEED TO GET THAT INFORMATION AHEAD OF TIME IF WE'RE PAYING THIS MONEY FOR THAT.
SO I WOULD WANT TO SEE ADDITIONAL LANGUAGES ADDED OTHER THAN JUST SPANISH.
SO, UM, WITH THAT SURVEY, UM, IT'S, IT'S, THAT'S WHAT I LOVE ABOUT TECHNOLOGY.
SO THERE, I THINK WITH POCO THERE'S OPTIONS AS TO DO A DROPDOWN WHERE YOU COULD CHOOSE THE TYPE OF, YOU KNOW, LANGUAGE THAT YOU WOULD LIKE ON THERE AS WELL.
SO, SO CAN THEY BACK CHARGE US FOR IT? NO, NO.
YEAH, IT'S ALL INCLUDED WITH ALL THAT ADDITIONAL, SO ONCE YOU DO THE ADDITIONAL MM-HMM
AND THEN, UM, MY OTHER QUESTION, WELL, NOT REALLY A QUESTION, JUST A SUGGESTION.
I WOULD HOPE THAT WE CAN MAKE SURE WE GET A LITTLE MORE DETAILED, UM, QUESTION AND ANSWER FROM OUR PUBLIC ABOUT THE UNDERSTANDING OF WHAT OUR COUNCIL DOES.
I THINK, UM, THERE TENDS TO BE A LITTLE, PEOPLE ARE NOT ALWAYS CLEAR ON WHAT OUR ROLE IS MM-HMM
AND WHAT IT IS THAT WE CAN DO AND WHAT WE HAVE PURVIEW OVER PER OUR CHARTER MM-HMM
UM, AND SO THAT'S A LITTLE MORE SPECIFIC THAN MAYBE OTHER CITIES NEED TO GET MM-HMM
BUT I FEEL LIKE THAT WOULD BE BENEFICIAL FOR PEOPLE TO REALLY UNDERSTAND WHAT OUR ROLE IS AS COUNSEL AND, UM, THE IMPACT THAT
[01:20:01]
WE CAN MAKE, WHAT WE HAVE CHARGE OVER.AND I THINK THAT'S A GREAT EDUCATIONAL TOOL TOO, TO FIT IN WITH HOW THIS GOVERNMENT WORKS, RIGHT? YES.
I FEEL LIKE A LOT OF PEOPLE DON'T UNDERSTAND THE, THE WAYS THAT A CITY OPERATES AND SO THAT'S A GREAT SUGGESTION AND NOT JUST THAT WE HAVE SO MANY PEOPLE MOVING HERE FROM OTHER PLACES MM-HMM
AND THEIR CITIES MAY BE CHARTERED DIFFERENT AND DO THINGS DIFFERENTLY MM-HMM
SO HAVING A CLEAR UNDERSTANDING ABOUT WHAT OUR ROLE IS YEAH.
WOULD BE, THIS WOULD BE A GREAT OPPORTUNITY TO GET THAT.
ALRIGHT, SO I FEEL LIKE, UH, IN WITH SURVEYS WE'VE HAD VERY LOW PARTICIPATION RATES IN PAST YEAR.
SO LET'S JUST SAY IN GENERAL FROM THE PUBLIC.
SO HOW DOES THIS COMPANY, UM, HOW, HOW DO THEY FIND OUT WHO THEY'RE GONNA SEND THESE TO? LIKE IS THERE ANY KIND OF METHODOLOGY TO THAT? YEAH, SO THEY WORK, UM, THEY DO GET, UM, INFORMATION FROM THE US CENSUS AS WELL AS PART OF THEIR PROCESS TO REALLY LOOK AT THOSE RANDOMIZED SAMPLES.
UM, AND SO WITH THE OTHER INFORMATION, I MEAN, THEY'LL DEFINITELY WORK WITH US TO GET INFORMATION, YOU KNOW, FOR ADDRESSES AND NEIGHBORHOODS.
UM, AND IT'S GONNA BE A MARKETING EFFORT, RIGHT? SO WE'LL HAVE, UM, RESOURCES, YOU KNOW, WITH TIES DEPARTMENTS WHO REALLY OUTREACH TO THOSE DIFFERENT, UM, NEIGHBORHOODS, HOAS SCHOOLS, PARENTS, THOSE TYPES OF THINGS.
UM, I COULD GO OUT THERE AND GET A HOT DOG CART AND ROLL AROUND NEIGHBORHOODS
UM, BUT IT'S REALLY GONNA BE A PUSH ON BOTH SIDES TOO, BECAUSE WE WANT TO BE ABLE TO GET AS MUCH INFORMATION AS WE CAN.
AND, UM, POCO THEY, THEY HAVE A, A REALLY GREAT, UM, UH, DIGITAL WAYS TO, UM, REACH OUT TO THE PUBLIC AS WELL.
BUT THERE ARE COMM THERE ARE, YOU KNOW, UM, RESIDENTS OUT HERE WHO DON'T ALWAYS LOOK AT THE SOCIAL MEDIA, THOSE TYPE OF THINGS.
AND SO HAVING THAT AVAILABLE HERE AT CITY HALL AT MEETINGS OR NEIGHBORHOOD MEETINGS AND JUST LITTLE POSTCARDS OR STUFF LIKE THAT, IT, IT'S REALLY GONNA HELP WITH THAT PUSH.
SO DID I READ ON THERE THAT IT'S ONLY GONNA GO OUT TO A CERTAIN AMOUNT OF PEOPLE THOUGH? NO.
SO, SO YEAH, NO, IT'S GONNA GO OUT TO EVERYBODY.
SO THEY HAVE A SAMPLE THAT THEY SEND IT OUT TO FIRST AND THEN TWO WEEKS AFTER THAT THEY SEND IT OUT TO ALL HOUSEHOLDS.
THAT MAKES A BIG WORLD OF DIFFERENCE.
I DO THINK THE HOT DOG IDEA WOULD PROBABLY GO OVER REALLY WELL.
I WHO LISTEN TO LOVE A HOT DOG,
I THINK YOU GOTTA WEAR THAT HAT DIFFERENT COLORED.
IF, IF THERE WAS A LIMITED AMOUNT, IF IT WAS ONLY GONNA GO TO A CERTAIN AMOUNT OF PEOPLE, I WOULD WANNA MAKE SURE THAT WE TARGETED OUR, LIKE THE PEOPLE THAT ARE ACTIVELY ENGAGED IN THE COMMUNITY, THAT'S ALL MM-HMM
AND SO IF IT'S NOT THAT, THEN IT'S NOT THAT.
BUT I, I, I WAS WORRIED THAT THAT WOULD JUST BE THAT, UM, WE WOULD LOSE AN OPPORTUNITY TO ENGAGE, UH, PEOPLE THAT, THAT WERE ACTIVELY INVOLVED AND PAYING ATTENTION TO WHAT GOES ON IN THE CITY.
AND IT WOULD ALSO IN A, IN A SOCIETY THAT'S KIND OF LIKE SURVEYED OUT, I THINK MM-HMM
RIGHT? EVERYWHERE YOU GO, THERE'S ONE.
I WANNA MAKE SURE THAT WE'RE, UH, MAKING THIS A, A GOOD THING AND NOT A, A CUMBERSOME PROCESS.
UM, I ALSO WAS, WAS LOOKING AT THE, THE WAY THAT, THAT THIS IS GOING TO ENGAGE, I HAD SOME OF THE SAME CONCERNS.
UM, AND I LIKE THE WAY THAT THEY DO THIS, HOW IT GOES OUT RANDOMLY AND THEN IT'S OPEN TO EVERYBODY.
I THINK SOMETIMES WHEN WE HAVE IT OPEN TO EVERYBODY, IT GETS SHARED AROUND SPECIFIC GROUPS AND IT SWAYS THE DATA THAT WE HAVE MM-HMM
BUT THEN WHEN IT'S ONLY TO RANDOMLY SELECTED PEOPLE, LIKE THERE'S A LOT OF VOICES THAT SHOULD BE HEARD.
UM, I AM HOPING THAT WE CAN MAYBE GET, WHEN IT COMES CLOSER, GET SOME MORE DETAIL ON WHAT OUR COMMUNICATIONS PLAN IS GOING TO BE TO PUSH THAT.
UM, SEVERAL YEARS AGO WHEN WE WERE WORKING ON OUR LAST COMPREHENSIVE PLAN AND WE WERE, UM, INTERVIEWING DIFFERENT COMPANIES, WE TALKED A LOT ABOUT HOW ARE YOU GOING TO GET PEOPLE ENGAGED.
AND I REMEMBER ONE OF THE COMPANIES, THEY, THEIR WHOLE THING WAS YOU DO IT ONLINE.
YOU DO IT ONLINE, EVERYTHING'S ONLINE.
AND WELL, WE HAVE SOME NEIGHBORHOODS THAT THEY DON'T HAVE ONLINE.
AND SO I WANNA MAKE SURE, UM, I LOVE GETTING THE INPUT OF THE PEOPLE WHO ARE SUPER INVOLVED, BUT I WANNA MAKE SURE THAT THE PEOPLE WHO CAN'T AFFORD TO BE INVOLVED MM-HMM
WHETHER IT'S A LANGUAGE BARRIER OR A A TIME BARRIER OR WHATEVER IS THERE THAT THEY HAVE ACCESS SOMEHOW MM-HMM
AND WE'RE HEARING WHAT THEIR NEEDS ARE BECAUSE ESPECIALLY WHEN WE'RE LOOKING AT ALL OF THE CHANGE THAT'S HAPPENING HERE AND THE HIGHER AND HIGHER INCOMES AND THE HIGHER AND HIGHER COST OF HOUSING, WE HAVE A SEGMENT OF OUR POPULATION THAT IS GOING TO BE PUSHED OUT IF WE DON'T HEAR FROM THEM OF WHAT THEY NEED.
AND, AND ULTIMATELY THAT'S DETRIMENTAL TO THE CITY IF WE DON'T HAVE A DIVERSITY THERE.
SO I WANNA MAKE SURE THAT WE HAVE A PLAN IN PLACE TO CAPTURE ALL OF THAT.
UM, BUT I DO LIKE, LIKE THE START OF THIS, UM, THIS IS A WHOLE LOT OF QUESTIONS.
UM, DO WE GET ALL OF THESE WITH ALL THESE DROPDOWNS? IS THIS COMMON? SO THIS, UM, THE, THE STANDARD, THE STANDARD SURVEY I GAVE YOU ALL THE ONE THAT'S IN HERE FROM FRISCO.
SO THIS IS A LIST OF THEIR STANDARDIZED QUESTIONS.
WE COULD PICK AND CHOOSE WHAT WE'D LIKE TO BE IN THERE.
UM, I, I WOULD SAY IDEALLY FOR THIS FIRST SURVEY, YOU KNOW, WE WANT TO BE ABLE TO MATCH QUESTIONS THAT OTHER CITIES, YOU KNOW, HAVE SELECTED AS WELL.
AND SO THAT THAT STANDARDIZED BENCHMARK OUR QUESTIONS.
UM, UM, BUT IF THERE'S SOMETHING IN THERE THAT DOESN'T REALLY, UH, APPLY TO US THAT WE SEE OR SOMETHING
[01:25:01]
THAT REALLY DOESN'T WORK, THAT'S SOMETHING WE DON'T HAVE TO INCLUDE AS WELL.UM, AND SO THAT COULD BE THE, THE NEXT PROCESS WE BRING OUT WITH COUNCIL, REALLY LOOK AT THOSE SURVEY QUESTIONS, WHAT'S WORKING FOR US? WHAT SHOULD WE INCLUDE INSTEAD SOME CUS CUSTOM QUESTIONS AND MAYBE IN OUR MARKETING WE SHOULD MAKE SURE TO TELL PEOPLE THIS IS A WHOLE LOT OF QUESTIONS BECAUSE WE WANNA KNOW EVERYTHING THAT YOU THINK.
BE PREPARED LIKE TO SIT HERE FOR A MINUTE.
UM, I'D BE INTERESTED IN SEEING ALSO THE MAILER THAT THEY'RE PLANNING ON SENDING OUT.
UM, SOMETIMES, SOMETIMES WE'VE HAD THINGS THAT HAVE GONE OUT FROM OTHER PEOPLE THAT DON'T, UH, THEY DON'T CATCH YOUR EYE MM-HMM
AND I, I THINK WE ALL HAVE A LOT OF INTEREST IN THIS MM-HMM
UM, AND SO I THINK WE WANNA MAKE SURE THAT WHATEVER THE COMPANY IS SENDING OUT IS AWESOME AND I'M SURE IT IS, BUT I WANNA SEE IT.
UM, AND THEN, LET'S SEE, IS THERE ANY OPTION FOR PEOPLE TO GIVE OPEN-ENDED COMMENTS? SO LIKE THE, THE QUESTION IN HERE ABOUT TRAFFIC SIGNAL TIMING.
WELL I MIGHT FEEL THAT MOST OF THE SIGNALS ARE GREAT, BUT THERE'S ONE THAT DRIVES ME INSANE.
AM I ABLE TO SAY LIKE, I'M HAPPY OVERALL MM-HMM
LIKE IS THERE A PLACE TO TYPE THINGS IN? YES.
SO THOSE, THOSE ARE ONE OF THE THINGS THAT WE COULD ADD IN THERE AS PART OF THE CUSTOM QUESTIONS.
SO FOR THOSE KIND OF SECTIONS WHERE WE WANT A LITTLE BIT MORE SPECIFIC DETAILS ON, OR EVEN JUST HAVING AN OPEN-ENDED QUESTION AT THE END OF EACH SECTION, LIKE UNDER TRANSPORTATION, ANYTHING ELSE YOU WOULD LIKE TO YOUR FEEDBACK ON? I LIKE THAT.
AND I THINK THAT'S HELPFUL TOO.
AND UM, THERE MIGHT, UM, IF I'M REMEMBERING CORRECTLY, UM, WE COULD POSSIBLY LOOK AT KIND OF TRENDS AND HOW PEOPLE'S FEEDBACK AND VIEW IN THAT.
IF THERE'S A SPECIFIC AREA THAT, YOU KNOW, I THINK THAT WOULD BE BEAUTIFUL 'CAUSE THERE COULD BE THINGS THAT DON'T EVEN FALL INTO THESE QUESTIONS MM-HMM
THAT PEOPLE SEE AND THEY'RE AN ACTUAL CONCERN AND WE JUST HAVEN'T THOUGHT OF IT.
AND THEN THE LAST THING THAT I HAVE IS WE SHOULD TALK OFFLINE ABOUT THE LIVE SURVEYS BECAUSE I WOULD LOVE TO INTEGRATE THAT INTO SOME OF OUR EVENTS MM-HMM
THAT WE DO THROUGHOUT THE YEAR.
AND I'VE DONE THAT BEFORE TOO, UH, IN MY PREVIOUS CITIES IS HAVING THESE SURVEYS ON SITE, ESPECIALLY EVENTS, UM, AND GETTING THEIR FEEDBACK ON SITE.
'CAUSE THAT'S IMPORTANT WHEN PEOPLE ARE THERE, THEY'RE ALREADY FEELING THEMSELVES OR THEY'RE NOT FEELING THEMSELVES AT THESE EVENTS.
AND SO HAVING THOSE AT THESE EVENTS I THINK ARE REALLY HELPFUL.
OR EVEN LIKE TOWN HALL MEETINGS AND STUFF LIKE THAT.
WELL, AND, AND JUST THINK ABOUT WHEN YOU'RE OUT AT MLK COMING UP MM-HMM
TO BE ABLE TO IN THE MOMENT SAY, THESE ARE THE THINGS THAT I AM LOVING.
THESE ARE THE THINGS I THINK CAN BE BETTER NEXT YEAR.
UM, YOU KNOW, JUST CAPTURING THAT IN THE MOMENT I THINK WOULD BE FANTASTIC.
AND THEN IN SOME OF THE PRESENTATIONS THAT WE GIVE ALSO MM.
TO KIND OF JUST GET PEOPLE INTERACTING AND FEELING ENGAGED WITH THE GOVERNMENT AND WITH US.
I DON'T HAVE ANYTHING ELSE TO ADD.
ANYBODY ELSE, ANYTHING? I'M GONNA MAKE A MOTION TO APPROVE.
ANY FURTHER DISCUSSION? ALL THOSE IN FAVOR PASSES UNANIMOUSLY.
[21. Council Member Future Agenda Items [Any deliberation of or decision about the subject of the inquiry shall be limited to a proposal to place the subject on the agenda for a subsequent meeting.]]
COUNCIL MEMBER FUTURE AGENDA ITEMS. ANY DELIBERATION OF OR DECISION ABOUT THE SUBJECT OF THE INQUIRY SHALL BE LIMITED TO A PROPOSAL TO PLACE THE SUBJECT ON THE AGENDA FOR A SUBSEQUENT MEETING.DOES ANYBODY HAVE ANYTHING TONIGHT? ALL RIGHT.
[22. Council Member Closing Statements.]
ITEM 22, COUNCIL MEMBER CLOSING COMMENTS.I'M JUST EXCITED ABOUT EVERYTHING THAT, UH, 2025 HAS TO OFFER AND LOOKING FORWARD TO SEEING SMILING FACES MORE AND MORE.
UH, I HAD THE PRIVILEGE YESTERDAY OF ATTENDING THE SWEARING IN OF THE WILLIAMSON COUNTY, UH, OFFICERS OR OFFICIALS.
AND I JUST WANNA SAY THAT THE QUALITY OF THE PEOPLE THAT WERE SWORN IN, THAT THE PEOPLE OF WILLIAMSON COUNTY ELECTED, I THINK ARE VERY GOOD.
AND I'M EXCITED ABOUT THE FUTURE AND I'M EXCITED FOR OUR COUNCIL WORKING WITH THESE INDIVIDUALS TO, TO GET THINGS DONE FOR LEANDER.
IT SEEMS LIKE IT HAPPENED WAY TOO FAST TO HAVE A MEETING THE FIRST DAY AFTER EVERYBODY'S BACK, BUT, UM, WE GOT THROUGH IT AND WE'RE HERE FOR 2025.
I'M LOOKING FORWARD TO 2025 AS WELL.
DO YOU WANNA PLUG ANY EVENT THAT'S COMING UP? I WILL PLUG AN EVENT THAT'S COMING OUT.
WE HAVE OUR MLK, I BELIEVE THIS IS THE THIRD.
THAT WE'VE HAD FOR THE CITY OF LEANDER.
IT'S COMING UP ON MONDAY, JANUARY 20TH.
FROM 10 TO TWO, THERE'S STILL OPPORTUNITY IF YOU WANNA BE A VENDOR, YOU CAN SIGN UP TO BE A VENDOR.
THERE'S STILL, UM, OPPORTUNITY FOR STAGE PERFORMERS IF YOU'RE INTERESTED IN THAT.
MY UNDERSTANDING IS WE'VE HAD OVER 50 STUDENTS SUBMIT ESSAYS, UM, THAT WILL BE GRADED.
I BELIEVE IT'S THE MOST ESSAYS THAT HAVE BEEN, UM, PRESENTED TO THE CITY TO REVIEW FOR THIS EVENT.
SO I'M EXCITED TO HEAR WHAT THE JUDGES HAVE TO SAY, UH, AND TO GET THAT.
SO COME ON OUT AND CELEBRATE WITH THIS.
UM, AND THEN AS ALWAYS, WE HAVE MADE A COMMITMENT HERE TO ALWAYS SHOP LOCAL BECAUSE
[01:30:01]
WHEN YOU SHOP IN LEANDER, YOUR MONEY STAYS HERE.IT KEEPS BUSINESSES OPEN, IT KEEPS PEOPLE EMPLOYED, AND IT HELPS TO PAY FOR ALL THE WONDERFUL THINGS THAT WE TALK ABOUT EVERY NIGHT.
UM, AND SO THIS NEW YEAR'S, I'M CHALLENGING ALL OF YOU TO MAKE A RESOLUTION TO SHOP LEANDER FIRST.
AND WE HAVE A LOT OF GREAT STUFF THAT IS ALREADY HERE AND A LOT OF GREAT STUFF THAT IS COMING THAT YOU CAN'T GO TO NEIGHBORING CITIES AND GET.
CEDAR PARK DOES NOT HAVE A CULVER'S.
CEDAR PARK DOES NOT HAVE A SHARKS BURGER.
CEDAR PARK DOES NOT HAVE AN ESTANCIA STEAKHOUSE, WHICH WILL BE HERE SOON.
UH, SO SHOP LOCAL, ALL THIS HERE IS AWESOME.
AND WE PICKED UP DINNER FROM DOMINO'S BECAUSE DOMINO'S IS GOOD TOO.
EXECUTIVE SESSION HAS BEEN PULLED FROM THE AGENDA.
AND WITH THAT, EVERYBODY'S FAVORITE ITEM 24.
COUNSEL IS ADJOURNED AT 8:08 PM GOODNIGHT.